Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
February 22, 2005

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Commissioner Kent Thompson, Commissioner Dick Works and Sherrie L. Riebel, County Clerk. Chairperson Walt Regehr Jr. was absent.

Commissioners corrected and approved the minutes of the February 8^th and February 11th 2005 meetings.

Ron Holman, House and Grounds Director, reported D & R Plumbing disconnected the sewer and water pipes in the old jail and capped the ends.

Donna Culver, Red Cross representative, requested by phone to use the Assembly Room for three nights in March to teach a Red Cross Class. Commissioners approved.

Sherrie presented a request for a renewal of a cereal malt beverage license for Buddy’s Pointe. Commissioner Works moved to approve a Cereal Malt Beverage license for Buddy’s Pointe. Commissioner Thompson seconded, motion passed 2-0-0. Commissioner Thompson signed the license.

Bill King, Public Works Director, discussed a request from the City of LaHarpe for the playground equipment removed when the new Law Enforcement Center was built. Discussion followed. The City of Gas had expressed interest, so Bill will check with them again. If both are interested the equipment will go to the County Auction in April.

Bill reported that Beachner Construction Company received the bid for bridge project #1C-3776-01. Beachner bid was $782,732.65. Discussion followed on starting and ending dates.

Bill presented bids for a fifteen-foot flex wing mower. Gary Witherspoon, J & W Equipment, David Austin, Sellers Tractor, and Larry Watts, Martin Tractor representatives were present for the presentation. Bids were received from Martin Tractor for a Rhino FR15 Heavy duty, $10,002.00, 1-year warranty with 5-year limited gear box, delivery within approximately 60 days, no walking axle; Martin Tractor for a Rhino FL15 "Magnum" super duty, $11,797.00, 1-year warranty with 2-year limited drive line and 5-year limited gear box, delivery within approximately 60 days, no walking axle; J & W Equipment for a Brush Hog 2615 L, $10,842.00, 1-year warranty with 5-year limited gear box, delivery within approximately 60 days, no safety chains deduct $25.00; Sellers Tractor for a Schulte XH 1500, $13,806.00, 1-year warranty on mower with 5-year on all gear boxes, delivery within approximately 30-60 days. Representatives presented a short "sales pitch" on their product to the commission. No action was taken at this time.

Bill presented bids for a ten-foot flex wing mower. Bids were received from Martin Tractor for a Rhino FR10 Heavy duty, $8,481.00, 1-year warranty with 5-year limited gear box, delivery within approximately 60 days, no walking axle; Martin Tractor for a Rhino FL10 "Magnum" super duty, $8,893.00, 1-year warranty with 2-year limited drive line and 5-year limited gear box, delivery within approximately 60 days, no walking axle; J & W Equipment for a Brush Hog 2610L, $8,621.00, 1-year warranty with 5-year limited gear box, delivery within approximately 60 days, no safety chains deduct $25.00; Sellers Tractor for a Schulte XH 1000, $11,855.00, 1-year warranty on mower with 5-year on all gear boxes, delivery within approximately 30-60 days. No action was taken at this time.

Bill presented bids for a boom mower. Bids were received from Martin Tractor for a Challenger Tractor Model MT 465B Alamo 21’ Machete Boom Mower, $71,496.00 less $7,750.00 with a total of $63,746.00 with trade allowance, tractor has a 2-year/2000 hours warranty, boom mower has 1-year warranty, delivery within 120-150 days; Martin Tractor for a Challenger Tractor Model MT 465B Alamo 20’ A-Boom Mower, $64,703.00 less $7,750.00 with a total of $56,953.00 with trade allowance, tractor has a 2-year/2000 hours warranty, boom mower has 1-year warranty, delivery within 120-150 days; Sellers Tractor for a John Deere 6420 Tractor Tiger TRB 50, $65,738.00 less $6,000.00 with a total of $59,738.00 with trade allowance, 2-year John Deere power train warranty, tractor has a 1-year warranty, mower has 1-year warranty, delivery within 90-120 days. Representatives presented a short "sales pitch" on their product to the commission. No action was taken at this time.

Bill presented a letter from Burns & McDonnell Engineering Company Inc for an update on the landfill expansion project #37214. The letter consists of a bid from two different companies for Horizontal Expansion Hydrogeologic Investigation Coring and Monitoring Well Installations. Geotechnology, Inc submitted a bid for $50,365.00 and Max’s Enterprise’s Inc for $41,868.00. They have worked with both and both are acceptable companies. Commissioner Thompson moved to approve the bid from Max’s Enterprise’s Inc. Commissioner Works seconded, motion passed 2-0-0.

Bill discussed the airport expansion and how and when the work will affect the hanger renters. Discussion followed.

Bill reported on a farmer burning their field and burnt the entrance pipe over the weekend. The pipe was replaced Tuesday morning. Discussion followed.

Loren Korte, Personal Service Insurance, presented a $177,573.00 renewal fee county insurance coverage. He explained the changes to the policy. Last years renewal was for $157,009.00. Loren discussed each area of coverage. He will review the equipment costs. No action was taken at this time.

Loren discussed the claim for hail damage on the roof. Discussion followed. Commissioners expressed their concern on the hail-damaged areas. How would the area be fixed without replacing the entire roofing material, when it is currently all in one piece?

Dennis Kelly, City of Iola PD, discussed the wireless grant available to update the dispatch for tracking wireless phones. He reported $20,000 approved from state for wireless update. Discussion followed on how the new system would work for cell phones. Commissioner Works moved to appoint Sherrie L. Riebel, Allen County Clerk as the fiscal officer for the wireless E911. Commissioner Thompson seconded, motion passed 2-0-0.

Thomas R. Williams, Allen County Sheriff, introduced Shannon Moore, Undersheriff. Shannon updated the commission on items she is working on: drug investigations and evidence rooms. Discussion followed.

Commissioner Thompson moved to go into executive session to discuss non-elected personnel for a period of 5 minutes. Those in the room will be Commissioner Thompson, Commissioner Works, Thomas R. Williams, Allen County Sheriff and Sherrie L. Riebel, Allen County Clerk. The time is now 10:50 a.m. Commissioner Works seconded, motion passed 2-0-0. Commissioners reconvened at 10:55 a.m. No action was taken at this time.

Sheriff Williams and Commissioners discussed jail issues.

Jill Allen, EMS Coordinator introduced Elaine Dugan. She accepted the EMS Director position and will be starting Monday, February 28, 2005.

Michaela Wille, Humboldt EMS MICT, and Jill Allen, EMS Coordinator, discussed having a First Responders class available to the public. She stated the class would train persons to be able to volunteer at the scene before the ambulance arrives and to serve on the ambulances. She stated her goal would be to have First Responders in Elsmore, Savonburg, Moran and Humboldt. Humboldt and Moran both have ambulances but are away making transfers much of the time. The cost is approximately $400.00 per student through Allen County Community College. The ultimate goal after persons are trained would be to equip the towns with first responder equipment to stabilize patients until EMS unit arrives. Michaela stated the four most life threatening conditions are blocked air passages, respiratory arrest, circulatory failure and bleeding. Death could take place in a short time and first responders could make a difference in the patient’s chance of survival. Discussion followed. The classes would run two nights for three hours a week for twelve weeks. Twenty students will be accepted into this first class. Michaela requested Allen County help interested persons pay for the class. Interested persons would contact Michaela directly. Commissioners requested more information on classes and costs.

Alan Weber, Allen County Counselor, discussed Moran Senior/Community Center purchasing issues. Alan stated they should be covered by Allen County’s exemption.

Alan discussed the bond company covering Westra. He is still waiting for a reply.

Commissioners discussed the property on 516 South Second, Iola. Alan stated they are able to advertise the property for sale. The auction will be held by the Board of County Commissioners on March 8 and will be advertised in the Iola Register.

Commissioner Thompson moved to go into executive session to discuss non-elected personnel for a period of 5 minutes. Those in the room will be Commissioner Thompson, Commissioner Works, Alan Weber, Allen County Counselor and Sherrie L. Riebel, Allen County Clerk. The time is now 11:40 a.m. Commissioner Works seconded, motion passed 2-0-0. Commissioners reconvened at 11:45 a.m. No action was taken at this time.

Commissioner Works moved to authorize Jerry Hathaway, Allen County Attorney, to transfer his accumulated sick leave during his employment with Allen County to Nan Kemmerly-Weber who left an exempt elected position. Commissioner Thompson seconded, motion passed 2-0-0.

Commissioners reviewed the annual report of Fire District #2-LaHarpe Rural Fire.

Commissioners approved the following documents:

a) Clerk's Journal Entries # 12-14

b) Clerk's vouchers totaling $4,292.36 for 2004

c) Clerk’s vouchers totaling $167,439.00 for 2005

d) Abatements PP Value 7165, $1107.12, Year 2004

e) Payroll Changes

With no further business to come before the board, the meeting was adjourned until March 1, 2005 at 8:30 a.m. in the commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.