Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
March 1, 2005

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Walt Regehr Jr., Commissioner Kent Thompson, Commissioner Dick Works and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the February 22, 2005 meeting.

Sherrie discussed a call from Corporate Costs Solutions requesting to review our work comp premiums. They would collect a percentage of any overcharge. Discussion followed. No action was taken.

Sherrie reported Bryan with Hartwood Painting stated Westra Construction has not paid them for their work on the new law enforcement center. This will be turned over to Alan Weber, Allen County Counselor.

Sherrie discussed Allen County’s 150-year anniversary. Discussion followed. No action was taken at this time.

Don Murray, D & R Plumbing, discussed a sewer problem at the Moran Senior/Community Center. Discussion followed. Commissioners approved Mr. Murray to proceed with the fixing of the sewer lines.

Bill King, Public Works Director, requested signatures from the commission on a permit form "Authority to award contract commitment of county funds". The county’s portion is estimated at $173,010.00, which is 20% of the total estimated cost of $782,732.65. Beachner Construction Co Inc & Beachner Purchasing Co, LLC was awarded the project by Kansas Department of Transportation. Commissioners signed.

Hans Luetke, Bomag Territory Manager, Jim Harris, Berry Tractor, Richard Johnson, Martin Tractor Sales Representative, and Jerry Wallis, Allen County Landfill foreman were present for bid presentations. Bill presented bids on a landfill compactor. Bids were received from Martin Tractor for a CAT 826H for $400,049.00 less the trade allowance of $55,000.00 for a total of $345,049.00, 12 month full machine warranty, 60-90 days delivery, (lease 36 months semi-annual in advance six payments, $43,133.35 with balloon payment of $110,000.00), guaranteed by back is $162,250.00, for Caron BMAX 5X10 pattern wheels add $55,000.00 to sales price and trade difference, for the terra system, 50 tips per wheel add $33,000.00 to sale price and trade difference; Berry Tractor for a 2005 Bomag BC772RB for $384, 152.00 less trade allowance of $62,500.00 for a total of $321,652.00, 12 month or 2000 hours full machine warranty (option power train total 36 months or 7500 hours add $17,918.00), 6 week delivery, lease option 36 month (after trade allowance) 12 quarterly payments $22, 319.16, guarantee buy back at 36 months or 7500 hours - $97,000.00; Al-Jon Inc. declined to bid. Each representative presented remarks concerning their machines. Discussion followed with Jerry Wallis concerning the two proposed machines. No action was taken at this time.

Jerry reported a contractor is at the landfill drilling holes today. He reported the man stated he has worked at 27 different landfills and Allen County is the cleanest.

Jack Schaller, Allgeier, Martin & Associates, Inc. Project Engineer, presented scope service plans on the Allen County Airport expansion, which has to be turned into state. He reported the matching funds have changed to 95% state and 5% county costs. Allen County Airport is a B2 rated airport currently, and once the airport project is completed Allen County will be rated C2. He discussed the need for an airport apron expansion and airport layout update.

Thomas R. Williams, Allen County Sheriff, Joni Tucker, Jail Operations Manager, discussed needed jail improvements due to negligent jail construction. Discussion followed on other items with in the jail area.

Steve Womack, City of Iola Police Chief, and Sheriff Williams discussed a vehicle for a special response team. He requested to donate and or purchase the old ambulance that will be sold outright. This ambulance was not used as a trade in for the new ambulance. Chief Womack discussed how this would benefit the response team. Discussion followed. Commissioners discussed donating it to the City of Iola. Commissioner Works moved to donate the old ambulance to the City of Iola. Commissioner Thompson seconded, motion passed 3-0-0.

Sheriff Williams presented bids for pickup trucks. Darrin Barnett, Twin Motor Ford, was present for the bid presentation. Bids were received for a Chevy Silverado K1500 for $17,696.21 with a V8 upgraded engine, full size body style with power equipment, Captain seats, 145 amp, cruise control, extended cab, adjustable operating pedals; Dodge Ram 1500 for $23,062.34 with a V8 upgraded engine, full size body style with power equipment, Captain seats, 145 amp, cruise control, extended cab, adjustable operating pedals and cruise control; Ford 150 XL for $20,302.65 with a V8 4.6L engine, full size body style with power equipment, 40/20/40 seats, standard alternator, cruise control, extended cab, adjustable operating pedals; and a Ford 150 XL for $19,465.65 with a V8 4.6L engine, full size body style with no power equipment, 40/20/40 seats, standard alternator, no cruise control, extended cab, no adjustable operating pedals. Mr. Barnett commented on his Ford products. Discussion followed. Sheriff Williams stated two vehicles are down completely and one on the way down. He requested to purchase three vehicles. No action was taken at this time.

Sheriff Williams requested signatures on a jail agreement between Woodson County and Allen County for housing of inmates in Allen County. Commissioner Works moved to authorize the Chairman’s signature on the Allen/Woodson County Jail Agreement. Commissioner Thompson seconded, motion passed 3-0-0.

Norman Mullins, City of Iola Fire Department representative, presented a request for an inverter for a current ambulance (Unit 32). The purpose of the inverter is to convert 12-volt DC power to 120 volt AC power. The inverter is needed to run necessary equipment such as SAED, portable suction unit, cellular phone and running blood pressure machine. Bids were received for Vanner Inverter Model 20-1000TUL.2. Emergency Vehicle Parts for $1,290.00 plus shipping, Osage Ambulance for $1,250.25 plus shipping, and Wheeled Coach did not return a bid. Discussion followed on whether this is the ambulance donated to the City of Iola. More information is requested.

Alan Weber, Allen County Counselor, and Elaine Dugan, EMS Director, discussed ambulance service structure for the county. Discussion followed.

Sheriff Williams presented information on Ford trucks from the Partners Program Department of Kansas. Discussion followed. Commissioner Works moved to approve the purchase of two Chevy Silverado K1500 for $17,696.21 from the Partners Program. Commissioner Regehr seconded, motion passed 3-0-0.

Bill requested signatures for bridge project #1C-3776-01 contract for federal aid construction engineering inspection by consultant (cost plus net fee CE agreement).

Bill requested signatures for the annual Noxious Weed management plan for state.

Commissioners reviewed the landfill compacter bids. Commissioner Works moved to purchase the 2005 Bomag BC772RB for $384, 152.00 less trade allowance of $62,500.00 for a total of $321,652.00. Commissioner Thompson Seconded, motion passed 3-0-0.

Commissioners reviewed last week’s bids for a boom mower. Bids were received from Martin Tractor for a Challenger Tractor Model MT 465B Alamo 21’ Machete Boom Mower, $71,496.00 less $7,750.00 with a total of $63,746.00 with trade allowance; Martin Tractor for a Challenger Tractor Model MT 465B Alamo 20’ A-Boom Mower, $64,703.00 less $7,750.00 with a total of $56,953.00 with trade allowance; Sellers Tractor for a John Deere 6420 Tractor Tiger TRB 50, $65,738.00 less $6,000.00 with a total of $59,738.00 with trade allowance. Discussion followed. Commissioner Thompson moved to purchase the John Deere 6420 Tractor Tiger TRB 50, $65,738.00 less $6,000.00 with a total of $59,738.00 with trade allowance. Commissioner Works seconded, motion passed 3-0-0.

Commissioners reviewed last week’s bids for a ten-foot flex wing mower. Bids were received from Martin Tractor for a Rhino FR10 Heavy duty, $8,481.00; Martin Tractor for a Rhino FL10 "Magnum" super duty, $8,893.00; J & W Equipment for a Brush Hog 2610L, $8,621.00; Sellers Tractor for a Schulte XH 1000, $11,855.00. Commissioner Thompson moved to purchase the J & W Equipment for a Brush Hog 2610L, $8,621.00. Commissioner Works seconded, motion passed 3-0-0.

Commissioners reviewed last week’s bids for a fifteen-foot flex wing mower. Bids were received from Martin Tractor for a Rhino FR15 Heavy duty, $10,002.00; Martin Tractor for a Rhino FL15 "Magnum" super duty, $11,797.00; J & W Equipment for a Brush Hog 2615 L, $10,842.00; Sellers Tractor for a Schulte XH 1500, $13,806.00. Commissioner Works moved to purchase J & W Equipment for a Brush Hog 2615 L, $10,842.00. Commissioner Thompson seconded, motion passed 3-0-0.

Commissioners review a renewal for a 2005 Cereal Malt beverage license request for Sunny Meadows Golf Course in Moran. Commissioner Works moved to approve the license. Commissioner Thompson seconded, motion passed 3-0-0.

Commissioner’s adjourned to tour the Historical Museum.

Commissioners approved the following documents:

a) Employee Payroll Changes

b) Clerk’s Vouchers Totaling $680.85 for 2004

c) Clerk’s Vouchers Totaling $243,043.65 for 2005

d) Journal Entries #C003

e) Employee Expense Vouchers

f) Sick leave transfers

g) Abatements Value 44, $7.96, Year 2003

h) Abatements Value 293, $51.64, Year 2004

With no further business to come before the board, the meeting was adjourned until March 4, 2005at 8:00 a.m. for the purpose of canvassing the Primary Election in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.