IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
March 08, 2005
The Allen County Board of Commissioners met in regular
session at 8:30 a.m. with Chairperson Walt Regehr
Jr., Commissioner Kent Thompson,
Commissioner Dick Works and Sherrie L. Riebel, County Clerk.
Commissioners corrected and approved the minutes of the
March 1, 2005 meeting.
Marty Taylor, L.E.P.P./G.I.S./Zoning Administrator,
discussed cell phone services within Allen County.
Commissioners discussed the L.E.P.P. funding is being
cut every year. Discussion followed as to what to do with the position.
Commissioners discussed the digital mapping procedure.
Marty explained that some of the cities are not overlaid at this time.
Discussion followed on surveying. The cost of the equipment is expensive;
it usually doesn’t take as much manpower as it use to.
Barbara Chalker Collins, Iola Area Chamber of Commerce
Executive Director, requested to use the assembly room for a Tourism
Meeting on July 21, 2005. Commissioners approved the use of the assembly
room.
Bill King, Public Works Director, presented bids for
RS1H asphalt oil. Ron Matteson, KOCH Pavement Solutions Technical
Marketing Representative, was present for the bid presentation. Bids were
received from KOCH Pavement Solutions for $0.815 per gallon, demurrage at
$65.00 per hour after 2 free hours, $60.00 pump charge, $40.00 moving
charge, and a return load charge of $174.80 maximum, $80.00 minimum; and
Vance Brothers for $0.82 per gallon, demurrage at $65.00 per hour after 1
½ free hours, no pump charge, no moving charge, and no charge for a
return load. Last year’s price was at $0.693 per gallon. Discussion
followed. Commissioner Works moved to approve the KOCH bid. Commissioner
Thompson seconded, motion passed 3-0-0.
Bill presented bids for Mag Chloride. Bids were
received from Scotwood Industries, Inc out of Overland Park, Kansas for
$0.449 per gallon, demurrage rates of $50.00 per hour after 2 free hours,
and option offered of Calcium Chloride at $0.811; Envirotech out of
Greeley, Colorado for $0.485 per gallon, demurrage rates of $50.00 per
hour after 2 free hours, and less than truck load orders will be charged
$150.00 per load. Last years Mag Chloride cost was $0.44 per gallon with 1
hour free then $50.00. Discussion followed. Commissioner Works moved to
approve Scotwood’s bid. Commissioner Thompson seconded, motion passed
3-0-0. Last years cost charged to residents were $0.80 per foot.
Discussion followed. Commissioner Works moved to raise the cost to $0.85
per foot for dust abatement. Commissioner Thompson seconded, motion passed
3-0-0.
Bill presented bids for noxious weed chemicals. Bids
were received from Van Diest for Glyphosate at $12.64 per gallon, Tordon
22K for $83.44 per gallon, Escort for $16.86 per gallon, Plateau for
$267.00 per gallon, Remedy for $82.77 per gallon, Sahara for $8.67 per
pound, 2 4-D LV4# for $11.39 per gallon, 2 4-d Amine for $9.06 per gallon,
no bid for Platoon; Vegetation Management Supply for Glyphosate at $12.49
per gallon, Tordon 22K for $88.68 per gallon, Escort for $18.74 per
gallon, Plateau for $267.00 per gallon, Remedy for $88.88 per gallon,
Sahara for $8.50 per pound, 2 4-D LV4# for $10.95 per gallon, 2 4-d Amine
for $8.85 per gallon, no bid for Platoon; UAP Timberline for Glyphosate at
$13.50 per gallon, Tordon 22K for $81.59 per gallon, Escort for $16.98 per
gallon, Plateau for $267.00 per gallon, Remedy for $82.56 per gallon,
Sahara for $8.50 per pound, 2 4-D LV4# for $11.14 per gallon, 2 4-d Amine
for $12.50 per gallon, Platoon for $8.94 per gallon. Discussion followed
on what each chemical would be use on. Commissioner Works moved to accept
the bid from Van Diest for 2005 and to continue to research. Commissioner
Thompson seconded, motion passed 3-0-0.
Bill discussed the hay ground at the Allen County
Airport. They will need 14 acre’s of the leased ground. Commissioners
approved Bill to discuss with the leaser. Currently the leaser pays $15.50
per acre.
Bill requested employee Jerry Jackman carry over 59.5
hours of vacation. Commissioners approved to be used within 6 months.
Bill requested to chip seal the county’s portion of
Carpenter Street. Discussion followed. Currently they spray dust abatement
on it and it is hard to get into. No action was taken.
Bill presented pictures of an area along Hawaii Road.
Discussion followed on the need of a guardrail. It is not currently a
heavy traveled road. Bill will get proposals for guardrail.
Bill presented chart of landfill rates that are
currently charged to surrounding counties and specialty items. Discussion
followed that there was no raise in the landfill costs last year to
surrounding counties, cost have gone up at least $1.00 per ton, and the
new cell cost is extensive. Commissioners discussed raising the costs
$1.00 per ton for each county, $1.25 more for Bourbon County and possibly
raising the outside of 12 county area to $50 or $65.00 per ton.
Commissioners requested information from other landfills in the SEK area.
No action was taken.
Bill discussed the railroad crossing at Bayard in Allen
County. Discussion followed.
Thomas R. Williams, Allen County Sheriff, reported the
shower floors have been redone. Discussion followed on the process.
Mike Fickel, Shaughnessy Fickel and Scott, via
conference call discussed the shower flooring replacement and other items
of concern.
Elaine Dugan, Allen County EMS Director, and Michaela
Wille, Humboldt EMS Director, presented information on the cost of the
First Responders Class for March 2005. Michaela stated who is paying for
each individual. The County’s portion would be $2,218.00, which is
$185.00 X 8 students and $369.00 X 2 students. Discussion followed on
radios in place of pagers because of the ability of two-way conversations.
Commissioner Works moved to agree to pay tuition for the individuals
outlined on the page presented to the commission and these individuals
will be required to sign a contract. Commissioner Thompson seconded,
motion passed 3-0-0.
Cara Barkdoll, Register of Deeds, requested to purchase
a fax machine. Discussion followed on using funds out of a different fund
other than the Register of Deeds and Technology funds. Bids were received
from Copy Products for a Toshiba E-Studio 50F Laser Facsimile W (1) for
$485.00, Iola Office Supply for a PPF-3800 Laser Fax for $399.99 and
Modern Copy Systems for a Sharp FO 3150M Laser Fax for $375.00. Discussion
followed on the product itself, some are quicker and have more memory.
Commissioner Works moved to approve the purchase from Iola Office Supply
out of the Equipment Reserve Fund. Commissioner Thompson seconded, motion
passed 3-0-0.
Alan Weber, Allen County Counselor, discussed contracts
for First Responders Classes. Discussion followed.
Commissioners opened up the auction at 11:00 a.m. No
one was present for the sale. Alan reviewed statutes concerning the laws
of sale. The land will be advertised again and will be sold at the County
Auction to be held on April 21, 2005 at 5:30 at the County Shop in Iola.
Alan reviewed the "Substantial Completion"
date with the Commission.
Elaine discussed training for the ambulance services
within Allen County. Discussion followed. Elaine explained classes and
training offered throughout the county. She discussed ambulance coverage
and described some of the situations. Discussion followed on procedures
and policy.
Commissioner Thompson moved to go into executive
session to discuss non-elected personnel for a period of 10 minutes. Those
in the room will be Chairman Regehr, Commissioner Thompson, Commissioner
Works, Elaine Dugan, Allen County EMS Director and Sherrie L. Riebel,
Allen County Clerk. The time is now 11:36 a.m. Commissioner Works
seconded, motion passed 2-0-0. Commissioners reconvened at 11:46 a.m. No
action was taken at this time.
Elaine stated everyone has been very helpful.
Commissioner Thompson moved to go into executive
session to discuss non-elected personnel for a period of 3 minutes. Those
in the room will be Chairman Regehr, Commissioner Thompson, Commissioner
Works, and Sherrie L. Riebel, Allen County Clerk. The time is now 11:58
a.m. Commissioner Works seconded, motion passed 2-0-0. Commissioners
reconvened at 12:01 a.m. No action was taken at this time.
Commissioners approved the following documents:
a) Clerk's Vouchers totaling $ 11,896.17
b) Payroll Changes
c) Clerk's Journal Entries #13-14
With no further business to come before the board, the meeting was
adjourned until March 15, 2005 at 8:30 a.m. in the Commission room of the
courthouse.
