Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
June 7, 2005

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Walt Regehr Jr., Commissioner Dick Works, Commissioner Kent Thompson, and Sherrie L. Riebel, County Clerk.

Bruce Symes, Iola Register representative, was present to observe the meeting.

Commissioners corrected and approved the minutes of the May 31, 2005 meeting.

Commissioners discussed the Services to the Elderly van telephone. It is out of date where technology is concerned, but in good condition otherwise. The Commission approved getting a digital telephone.

Commissioners approved for any employees last paycheck on the job to be manual, even if they are currently direct deposit.

Commissioners approved the Services to the Van drivers to attend the Spring 2005 Transporting Special Needs Passengers: A Coaching Program in Chanute on June 28, 2005.

Commissioners discussed audit situations.

Bill King, Public Works Director, reported the Annual Fly In is this Saturday. The power parachutes will have a fly in on July 10, 2005.

Bill discussed the vehicle phones. Bill will check into replacing the old bag phones, which do not allow calls within the Iola area, with the digital telephones.

Bill reported spraying for Noxious Weeds is difficult during windy and raining weather. The same for dust control, it is hard to keep it from washing away storms.

Bill reported a dispute between individuals on water on their fields. Commissioners stated it is the county’s responsibility to keep the water off of the county roads, not individual’s fields. Discussion followed.

Bill reported the demonstration of the asphalt zipper will be on June 28, 2005.

Sandra Drake, Allen County Appraiser, discussed her reappointment. Commissioners reviewed Resolution #200504.

WHEREAS; pursuant to K.S.A. 19-430 the Board of County Commissioners of Allen County are required to appoint a county appraiser, and;

WHEREAS; said county appraiser shall hereby be reappointed to serve a term of four (4) years and until a successor is appointed;

 

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF ALLEN COUNTY, KANSAS:

 

Section 1. That Sandra K. Drake be and she is hereby appointed to the position of County Appraiser for Allen County, Kansas.

Section 2. That the term of her appointment shall begin on July 1, 2005. The salary and other benefits shall be reviewed annually by resolution of the Board of County Commissioners of Allen County, Kansas.

Section 3. That this resolution shall take effect and be in force from and after its passage and publication one time in the legal newspaper of the county.

 

Commissioner Thompson moved to approve the resolution reappointing Sandra Drake as Allen County Appraiser. Commissioner Works seconded, motion passed 3-0-0.

Commissioners and Sandra reviewed the Employment Contract.

EMPLOYMENT CONTRACT

WHEREAS, THE BOARD OF COUNTY COMMISSIONERS OF ALLEN COUNTY, KANSAS AND SANDRA K. DRAKE wish to enter into an employment contract for the purpose of re-appointing Mrs. Drake as County Appraiser for Allen County, Kansas.

The terms of such employment contract are as follows:

1. Sandra K. Drake’s term of employment and re-appointment shall be effective July 1, 2005, and shall serve as such county appraiser for Allen County, Kansas for a term of four (4) years and until her successor is appointed. Any renewal of the contract shall be governed by the provisions of K.S.A. 19-430, et. Seq.

2. The salary to be paid shall be $46,584.96 per year, which may be reviewed annually by resolution of the Board of County Commissioners.

3. All benefits shall be available during the term of employment. Mileage and travel expenses shall be reimbursed upon proof of payment of same.

4. The conditions of the employment are governed by K.S.A. 19-425, et. Seq.

5. The State of Kansas, Department of Revenue, Director of Property Valuation, shall receive notice of this Resolution and Employment Contract.

Dated this 7^th day of June 2005.

 

Commissioner Thompson moved to enter into a contract with Sandra Drake to serve as Allen County Appraiser for four years. Commissioner Works seconded, motion passed 3-0-0.

Commissioners discussed valuation with Sandra.

Commissioner Thompson moved to go into executive session for 10 minutes to discuss non-elected personnel. Commissioner Works second, motion passed 3-0-0. Those in the room will be Commissioner Thompson, Commissioner Works, Commissioner Regehr, Sandra Drake, Allen County Appraiser, and Sherrie L. Riebel, Allen County Clerk. The time is now 10:02 a.m. Commissioners reconvened at 10:12 a.m. No action was taken.

Thomas R. Williams, Allen County Sheriff, discussed isolated flooding in Allen County over the weekend. Discussion followed as to what constitutes a call out.

Sheriff Williams reported Westra Construction called in regards to putting floor material up the shower walls. They reported it is not a workable situation; they are in contact with Sherwin Williams for a waterproof paint to be installed in the showers. Paint had already been applied that was to be waterproof that did not work. Water was allowed to go through the wall to another area.

Commissioners discussed budget request from Sheriff Williams to hire another deputy. Discussion followed on hiring part time help without benefits to be phased in through two years.

John Green, Area Agency on Aging Executive Director, thanked the county for supporting the Area Agency on Aging. He reported Jerry Williams has retired January 10, 2005. Mr. Green requested $1,035 to assist in the Senior Care Act; these are used for matching funds for grants that serve older Americans through care, nutrition programs, Senior Care Act, Home and Community Based Services, SHICK/PDP, a drug program. Discussion followed on Meals on Wheels.

Elaine Dugan, Allen County EMS Director, discussed the possibility of the City of Iola to be included into transfers. Discussion followed on the effects it would have on the other two cities. Commissioners encouraged Elaine to meet with the City of Iola Administrator to discuss this possibility.

Gary Parker, Allen County citizen, discussed the Research Committee for Allen County Hospital. He discussed the need for a needs assessment and the cost would run higher than originally projected. Discussion followed. Mr. Parker requested Allen County to help facilitate office space for this assessment. The assessment takes about one year, which would allow for more grants.

Commissioner Works moved to go into executive session for 15 minutes to discuss non-elected personnel. Commissioner Thompson second, motion passed 3-0-0. Those in the room will be Commissioner Thompson, Commissioner Works, Commissioner Regehr, Elaine Dugan, Allen County EMS Director, and Sherrie L. Riebel, Allen County Clerk. The time is now 10:58 a.m. Commissioners reconvened at 11:13 a.m. No action was taken.

Commissioner Works moved to go into executive session for 10 minutes to discuss non-elected personnel. Commissioner Thompson second, motion passed 3-0-0. Those in the room will be Commissioner Thompson, Commissioner Works, Commissioner Regehr, Elaine Dugan, Allen County EMS Director, and Sherrie L. Riebel, Allen County Clerk. The time is now 11:15 a.m. Commissioners reconvened at 11:25 a.m. No action was taken.

Commissioner Works moved to have Elaine compose a letter to the City of Moran Council requesting restructuring of their ambulance service, based on concerns of medical protocol. Commissioner Thompson seconded, motion passed 3-0-0.

Elaine reported there would be a Task Force Meeting next Tuesday afternoon at the hospital.

Sherrie requested to shred 1999 & 2000 Claim Vouchers, 1999 & 2000 Added & Abatement Taxes, 1999 & 2000 Daily Work, 1999 & 2000 Payroll Duplicate Checks, 1999 & 2000 Bank Statements, 1999 & 2000 Treasurers Daily Statements, 1999 & 2000 Check Register, 1993 to 2002 Wildlife and Parks Licenses, 1999 & 2000 Motor Vehicle Daily Audits, Voter Cards (we have to retain cards received during a presidential election year, all other inactive cards can be destroyed after 5 years) as per new Local Government Records Management Manual dated 07/14/98. "The General Records Retention and Disposition Schedule has been authorized by the State Records Board in accordance with K.S.A. 75-3504 and has been adopted by the board a K.A.R. 53-2-115, an administrative regulation having the force of law." This shorts the retention time about two years on every thing except for the permanent files, which they suggest storing the real old ones in storage. Commissioner Works moved to approve the shredding. Commissioner Thompson seconded, motion passed 3-0-0.

Commissioner Works moved to authorize Chairman Regehr’s signature on the Investment Grade Audit Agreement. Commissioner Thompson seconded, motion passed 3-0-0. This agreement was discussed at last weeks meeting and will cost $1,500.00.

Commissioner Thompson moved to authorize Chairman Regehr’s signature on the State Agreement for Operating Funds for Section 5310 Transportation Projects Between the Secretary of Transportation of the State of Kansas and Allen County. Commissioner Works seconded, motion passed 3-0-0.

Commissioner Thompson moved to approve a Block Grant for State Fiscal Year 2006. Commissioner seconded, motion passed 3-0-0.

Commissioners approved the following documents:

a) Clerk's vouchers totaling $

b) Clerk's Journal Entries #

c) Payroll Changes

d) Payroll Expense Vouchers

 

With no further business to come before the board, the meeting was adjourned until June 14, 2005 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.