Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
August 23, 2005

IOLA, KANSAS OFFICE OF THE ALLEN COUNTY CLERK August 23, 2005

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Walt Regehr Jr., Commissioner Kent Thompson, Commissioner Dick Works and Sherrie L. Riebel, County Clerk.

Bruce Symes, Iola Register, was present to observe the meeting.

Commissioners corrected and approved the minutes of the August 16, 2005 meeting.

Bill King, Public Works Director, discussed landfill issues on counties dumping trash.

Bill discussed information needed for a grant for the airport expansion on the engineering costs. Commissioner moved to authorize.

Bill discussed a grant offer issued by the authority of the Administrator of the Federal Aviation Administration for Paralled Taxiway (Phase I) (AIP No. 3-20-0037-05 Grant Offer). The county’s portion would be 5% of the project. Commissioner Thompson moved to accept the grant offer and authorize Chairman Regehr to sign. Commissioner Works seconded, motion passed 3-0-0.

Bill discussed a project summary for the Allen County Airport Expansion Project. He is submitting it to KAC for a Public Improvement Project Award in November. If chosen, recognition will be at the KAC Annual Conference. Discussion followed.

Commissioner Thompson moved to go into executive session for 10 minutes to discuss non-elected personnel. Commissioner Works seconded, motion passed 3-0-0. Those in the room will be Commissioner Thompson, Commissioner Works, Chairman Regehr, Bill King, Public Works Director and Sherrie L. Riebel, Allen County Clerk. The time is now 9:12 a.m. Commissioners reconvened at 9:22 a.m. No action was taken.

Commissioners discussed a few clean up items needed in ditches throughout the county.

Alan Weber, Allen County Counselor, discussed the first Custom Energy contract. He stated the new proposed contract is incomplete to review. Discussion followed. Commissioners will not enter into a new contract with Custom Energy. Commissioners will get their own bids for a boiler and chiller replacement. Discussion followed. Alan will work with Ron Holman, House and Grounds Director. The only thing that is of real concern now is the boiler before winter. The boiler could be out of this year’s budget and the chiller out of 2006. Alan will be sending a letter to Custom Energy Services, L.L.C.

Commissioners requested Alan to contact the Allen County Hospital Administrator to be updated on the replacement of ACH. Discussion followed. Commissioners want to be proactive.

Commissioner Regehr opened the hearing for the 2006 Budget for Allen County, Fire District #2, Fire District #3, Fire District #4, Sewer District #1 and Sewer District #2. There was not any public representation present for comment. Commissioner Thompson moved to adopt budget as published. Commissioner Works seconded, motion passed 3-0-0.

Thomas R. Williams, Allen County Sheriff, reported all the locks in the Law Enforcement Center are fixed and working well.

Sheriff Williams requested a signature on a "Special Traffic Enforcement Program" Grant request.

Commissioners approved the chairman to sign.

Commissioner Regehr opened the hearing for road vacation and construction of new road at 11:00 a.m. Those present for the hearing were: Roy Owens, Monarch Cement Company Vice-President, Harvey Buckley, Monarch Cement Company Plant Manager and Kendall Ashford, Allen County Cartographer. No discussion. Commissioners reviewed Resolution #220508.

WHEREAS, the Board of County Commissioners of Allen County, Kansas has proposed to vacate a mile section of county road located in the middle of Section 11, Township 26, Range 18, Humboldt Township, Allen County, Kansas, pursuant to K.S.A. 68-102a.

WHEREAS, said county road is described as follows:

Location: Said mile road running in Section 11, Township 26, Range 18, Humboldt Township, Allen County, Kansas, commencing at the point of beginning 675’+ west of the Southeast corner of said Section 11, and on the North right of way of county road Delaware, Thence North following existing 40’ right of way to its intersection with a planned future road’s south right of way. The vacation is not to take effect until the future road is complete connecting the remaining 1585 with 1600 Road.

Proposed future east to west layout of road to be located in the North half of the Northeast quarter of the Southeast quarter in Section 11, Township 26, Range 18, Allen County, Kansas. The centerline of road is to begin approximately 300’ south of the East quarter corner of Section 11 and on West shoulder of existing 1600 Road, then west 1000’to its intersection with existing 1585 Road. Said road is to have appropriate right of way for existing land conditions.

WHEREAS, notice of said proposed vacation has been given by the County Clerk as required by K.S.A. 68-102a.

WHEREAS, the Board has found and determined that said road is not a public utility by reason of non use and inconvenience and the necessity for said road as a public utility does not justify the expenditure of the necessary funds to keep the same in condition for public travel, and

WHEREAS, said vacation consists of less than two consecutive miles, as required by statute;

That the section of county road between Section Eleven (11), Township Twenty-six (26), Range Eighteen (18), Humboldt Township, Allen County, Kansas, as more fully described above, be and the same is hereby vacated. 

That the proposed layout of future road in Section Eleven (11), Township Twenty-six (26), Range Eighteen (18), Humboldt Township, Allen County, Kansas, as more fully described above, be and the same is hereby approved.

That the County Clerk cause a certified copy of this resolution to be filed and recorded in the office of the Register of Deeds of Allen County, Kansas.

That this resolution shall take effect and be in force from and after its passage by the Board.

ADOPTED AND APPROVED at this regular meeting on the 23rd day of August 2005.

THE BOARD OF COUNTY COMMISSIONER OF ALLEN COUNTY, KANSAS

Commissioner Works moved to approve Resolution 200508. Commissioner Thompson seconded, motion passed 3-0-0.

Commissioners approved the following documents:

Clerk's Journal Entries #75-76

Payroll Changes

Vouchers for $ 33,139.27

Abatements –PP Value 175, $22.76, Year 1992

With no further business to come before the board, the meeting was adjourned until August 30, 2005 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.