Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
September 13, 2005

IOLA, KANSAS OFFICE OF THE ALLEN COUNTY CLERK September 13, 2005

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Walt Regehr Jr., Commissioner Kent Thompson, Commissioner Dick Works and Sherrie L. Riebel, County Clerk.

Bruce Symes, Iola Register representative, was present to observe the meeting.

Commissioners corrected and approved the minutes of the September 6, 2005 meeting.

Ron Holman, Allen County House and Grounds Director, discussed lawn waste and limbs that need to be discarded weekly. Discussion followed. Ron was instructed to put inside the dumpster.

Ron reported vandalism to the flowerbeds on the courtyard. He reported this is a weekly event with trash and plants strung all over the courtyard. He presented pictures of the destruction. Ron reported he and Debbie Ludlum are alternating weekends coming up and doing clean up. Commissioners discussed issuing a curfew on the courtyard square.

Ron reported an ongoing leak in the court hallway. He stated Ron Boren is checking out the roof.

Ron reported the lawnmower was finally fixed and is running good.

Bill King, Public Works Director, reported a backing accident at the landfill. No one was hurt but a truck was damaged.

Commissioner Works moved to go into executive session for 10 minutes to discuss non-elected personnel. Commissioner Thompson seconded, motion passed 3-0-0. Those in the room will be Commissioner Thompson, Commissioner Works, Chairman Regehr, Bill King, Allen County Public Works Director and Sherrie L. Riebel, Allen County Clerk. The time is now 9:00 a.m. Commissioners reconvened at 9:10 a.m. No action was taken.

Alan Weber, Allen County Counselor, discussed Westra Construction and the ongoing need of maintenance covered by Westra. Discussion followed.

Alan discussed the proposed proposal for boiler and chiller replacement. Discussion followed on the Fagan proposal and Shafer Kline and Warren review.

Commissioner Thompson moved to go into executive session for 5 minutes to discuss non-elected personnel. Commissioner Works seconded, motion passed 3-0-0. Those in the room will be Commissioner Thompson, Commissioner Works, Chairman Regehr, Alan Weber, Allen County Counselor and Sherrie L. Riebel, Allen County Clerk. The time is now 9:25 a.m. Commissioners reconvened at 9:30 a.m. No action was taken.

Thomas R. Williams, Allen County Sheriff, discussed the State Fire Marshall’s inspection. He stated the boiler and sprinkler systems have to be inspected annually.

Commissioners discussed trustees picking up the trash on the courtyard on weekends. Sheriff Williams stated a trustee would be able to do some clean up.

Commissioners reviewed a Red Light permit request from Darrell Baughn, Fire Chief of Volunteer Fire & Rescue, on his 2004 Ford F150 pickup. Discussion followed. Commissioner Works moved to authorize the chairman’s signature on the red light permit. Commissioner Thompson seconded, motion passed 3-0-0. Chairman Regehr signed the permit.

Alan reported he would be attending a Fire District #3 Board meeting on September 13^th.

Alan stated he is meeting with FEMA for flood mapping this afternoon. He stated it was not dealing with Emergency Management but Zoning. Discussion followed on applications.

Walt Kuykendall, City of Iola Police Chief and Dennis Kelley, Iola PD, discussed the dispatch equipment from Home Land Security Grant. Discussion followed on changes from the highway patrol. They are moving to a digital radio system that would not allow the current proposed equipment to function. He discussed mutual aid would be state wide if the two radios were purchased at $2500 each. He discussed leasing the radios for a period of ten years. Officer Kelley also proposed changing the antenna and coax at a cost of $4,000.00, this would allow for all brand new antennas and coax for the radios being taken care of. Along with those components, lightning protection should be added to help protect the radios in the basement. Lightning protection is currently not in place. Jerry Hall’s Communication has made this proposal and waived the labor charge. This purchase would complete the interoperability goal that was set when this project was launched. Discussion followed. Commissioner Works moved to authorize two radios at $2,500 each to come out of the 911 Fund. Commissioner Thompson seconded, motion passed 3-0-0.

Commissioner Works moved to authorize expenditures up to $4,000 to replace antenna and coax and provide for lightning protection out of the 911 Fund. Commissioner Thompson seconded, motion passed 3-0-0.

Sheriff Williams reported a patrol car is out of commission. It was recommended to replace the vehicle; this would make the sheriff’s fleet three vehicles short. Commissioners requested bids for vehicles.

Commissioners discussed the airport expansion.

Commissioners approved the following documents:

Clerk's Journal Entries # 78-81

Clerk’s vouchers totaling $102,070.50 signed September 7, 2005

Clerk’s vouchers totaling87, 053.93 signed September 13, 2005

Abatements RE - Value 57469, $10,050.26, Year 2004

Abatements Oil - Value 67, $6.94, Year 2002

Abatements Oil - Value 201, $23.06, Year 2003

Abatements Oil - Value 205, $23.38, Year 2004

Payroll Changes

With no further business to come before the board, the meeting was adjourned until September 20, 2005 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.