Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
November 1, 2005

IOLA, KANSAS              OFFICE OF THE ALLEN COUNTY CLERK’S OFFICE              November 1, 2005

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Walt Regehr, Jr., Commissioner Kent Thompson and Jill Allen, Allen County Election Deputy. Commissioner Dick Works is attending another meeting in Topeka.

Bruce Symes, Iola Register, was present to observe the meeting.

Commissioners corrected and approved the minutes of the October 25, 2005 meeting.

Ron Holman asked permission to open the courthouse on Saturday, November 12th from 10:00 a.m. – 1:00 p.m. for the Veteran’s Day activities. Commissioners approved this request.

Elaine Dugan, Allen County EMS Director, Alan Weber, County Counselor and Bill Shirley, Iola City Commissioner, were all present to discuss the ambulance service. Mr. Shirley stated he felt there were problems, but problems that can be solved. He conveyed that he doesn’t feel a big change is necessary, but that Iola City wants to be notified in any event. Mr. Weber asked what kind of agreement Iola City wants. Commissioner Thompson asked why Iola City is trying to make change when the county has not stated there would be any changes concerning Iola City. So far the only changes made have involved Humboldt and Moran. Since the City of Iola sent a letter terminating their contract, it is their decision for change, not the county. Mr. Weber said he understood that Iola would still run their service, but that Elaine would oversee that all was done correctly. Elaine would have the ability to make changes necessary concerning certification and how runs are made, etc. Mr. Weber requested that the changes wanted by Iola City be listed and the contract will reflect such. Discussion followed.

Commissioner Thompson moved to go into executive session for 15 minutes to discuss non-elected personnel, the time is 8:50 a.m. those present are Commissioner Thompson, Commissioner Regehr, Elaine Dugan, Alan Weber, and Jill Allen. Commissioners came back into public session at 9:05 a.m. Commissioners authorized Elaine to continue the hiring process and to make offers to individuals interviewed, pending a successful drug-screen has been completed.

Elaine reported on re-certification weekend.

Bill King, Public Works Director, joined the meeting. Bill requested two employees be allowed to carry over vacation time. Commissioners approved.

Bill presented a change order for the airport to be signed. Commissioner Regehr moved that Commissioner Thompson sign the change order to make the total $465,723.05. Commissioner Thompson seconded, motion carried 2-0. Commissioner Thompson signed the change order.

Bill discussed bridge project #1C4205-01. To rehab, would be around $300,000 or replace the bridge at around $1,000,000. Commissioners agreed to rehab. This decision had already been made to rehab, which may take 30 days. This project could possibly be completed next year.

Sheriff Williams reported on a door in the jail. The manufacturer will be contacted and the hinges be replaced for free or at the very least a price break on the repair. The boiler was also discussed. Sheriff Williams asked about the specifications. Alan feels the people that installed it are still liable, as the statute of limitations is three years.

Cara Barkdoll, Register of Deeds, reported on copier repairs. Commissioner Regehr asked if it could be considered a tech item. Cara asked about the money she collects for copies, which goes into the general fund, being put towards copier repair. Alan will look into the definition of the tech fund and what can be considered such.

Cara is getting bids on a scanner. This may be paid for out the tech fund.

Commissioners approved Elaine get a cell phone. She will talk to Sheriff Williams about being part of that plan.

Bret Heim reported on changes proposed by Moran City Council concerning the new ambulance contract. Paragraph #7 of the contract: The City shall be responsible to provide utilities to the ambulance bay, the meters will be separated so that the county will be responsible for utilities for the bay itself. Paragraph #8 of the contract: Moran keep 10% of the ambulance funds to pay remaining insurance costs and other ambulance-related wrap up costs. Commissioner Thompson asked Alan make the requested changes and get the updated contract to Moran City so that they may review and sign at their next meeting, Commissioner Regehr seconded. Motion carried.

Commissioner Thompson moved that Commissioner Regehr sign the 2005 Cereal Malt Beverage License for Sunny Meadows Golf Course, Commissioner Regehr seconded, motion carried.

Commissioners approved the following documents:

Clerk’s Vouchers Totaling $79,470.72

Journal Entries 93-96

Payroll Changes

Payroll Vouchers

With no further business to come before the board, the meeting was adjourned until November 8, 2005 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.