Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
November 8, 2005

IOLA, KANSAS                      OFFICE OF THE ALLEN COUNTY CLERK                     November 8, 2005

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Walt Regehr Jr., Commissioner Kent Thompson, Commissioner Dick Works and Sherrie L. Riebel, County Clerk.

Bruce Symes, Iola Register, was present to observe the meeting.

Commissioners corrected and approved the minutes from the November 1, 2005 meeting.

Audra Maley, Deb Tynon, and Nelda Cuppy, Moran Senior/Community Center Board, presented commissionrs with a request to erect a monument in front of the community center that states "Moran Senior/Community Center (in bold letters) in memory of Marsha Kumalae (in smaller letters). The monument would be 48" long, 24" high, 12" wide on a cement slab. Discussion followed that the monument would be running east and west so that it could be seen from both sides Commissioners stated the county and city could work together to get the base set up. Commissioner Works moved to approve the removal of the old sign and replace with the new one. The county will do the cement base for the sign. Commissioner Thompson seconded, motion passed 3-0-0.

Deb discussed they have some keys that are not working on a couple of doors at the center.

Audra discussed the posts in front of the center needs repaired. They thanked the Commissioners for the flagpole.

B. Ellen Smith, Allen County resident, discussed the hospital information printed in the Iola Register and the Kansas City paper. She stated she works with the hospital auxiliary and their intentions are to provide more than just pictures, shrubbery and chairs for the hospital.

Bill King, Public Works Director, Richard Johnson, Martin Tractor Sales Representative, discussed asphalt compactor (roller machine). Allen County is currently renting a CB-634C Asphalt Compactor from Martin Tractor Company because the one Allen County owns, 1997 Tampo RS 166 asphalt roller, is in bad shape and is not currently working. Richard proposed a $3,000 trade in for the 1997 towards the CB-634C Asphalt Compactor. The cost would be less the $25,000 paid rent with the 3% finance charge ($3,050) and the rental conversion amount is $60,050 with a total of 82,000. This equipment is covered by a 12-month power train warranty. Cash on invoice or lease purchase with 12 monthly payments in arrears of $5,105.08. Commissioners reviewed some other information submitted to them concerning costs of asphalt compactors. Richard explained the difference of buying vs. leasing for another year. Commissioner Thompson moved to approve the purchase of the asphalt compactor. Commissioner Works seconded, motion passed 3-0-0.

Commissioner Thompson moved to go into executive session for 10 minutes to discuss non-elected personnel. Commissioner Works seconded, motion passed 3-0-0. Those in the room will be Commissioner Thompson, Commissioner Works, Chairman Regehr, Bill King, Public Works Director and Sherrie L. Riebel, Allen County Clerk. The time is now 9:29 a.m. Commissioners reconvened at 9:39 a.m. No action was taken.

Bill presented landfill bills that need to be written off. Discussion followed on each reason, majority being bankruptcy. Commissioner Works moved to write off the outstanding landfill bills for a total of $12,820.97. Commissioner Thompson seconded, motion passed 3-0-0.

Bill discussed the Allen County Airport runway lights will be moved back to original places.

Alan Weber, Allen County Counselor, discussed the approved uses of the ROD Tech fund. He reviewed what the state allows.

Cara Barkdoll, Register of Deeds, discussed fixing a copier in her office. She is requesting the repair cost come from Courthouse General because her charges of copies go into the General Fund. Discussion followed. No action was taken at this time.

Cara requested a new computer. Bids were presented from Advantage Computer Enterprises for a Pentium 4 $1,190.00, 3 year warranty, delivered, Iola Computer Products for a Pentium 4 $1,155.00, 3 year warranty, delivered, and Dell for a Pentium 4 $1,111.30, 3 year warranty, proposal does not include freight. Commissioner Works moved to allow Cara purchase the computer from who she wants since costs are very close. Commissioner Thompson seconded, motion passed 3-0-0.

Barbara Chalker Collins, City of Iola Chamber Office Executive Director, requested the use of the bandstand for the annual lighting process on November 25, 2005, and the south lawn for the Candy Cane Treasure Hunt on November 26, 2005.

Elaine Dugan, Allen County EMS Director, discussed the Moran Ambulance bay. The City of Moran signed the contract with Allen County last evening at their board meeting. Discussion followed on the contents of the Iola contract. Commissioners reassured Mrs. Smith that they want what is best for everyone.

Alan discussed the chiller and boiler proposals. Alan will be forwarding Fagan’s proposal to Shafer, Kline, and Warren Inc for review.

Bill discussed fuel for the Moran Ambulance and the walls for the Ambulance bay in Moran. Commissioners reviewed the information. .

Thomas R. Williams, Allen County Sheriff, discussed a vehicle for the Sheriff’s Department. He reported Ford could not match the prices offered by the Kansas Highway Patrol Partners Program. KHPP has offered the cost of a light truck would be: $17,696.00 for a Silverado, $23.028.00 for a Ram or for a SUV Tahoe for $23,437.05, or $25,088.40, or an Expedition for $22,802.77, Trailblazer Ext for $$21, 504.92, Grand Cherokee for $22, 049.31, an Explorer for $22,215.96. Discussion followed. Sheriff Williams stated two vehicles are priorities; next year he will start vehicles on a replacement plan. Commissioner Works moved to approve the purchase an SUV for multipurpose use in his department for $22,802.77. Commissioner Thompson seconded, motion passed 3-0-0.

Commissioners approved the following documents:

Clerk’s Vouchers Totaling $ 23,620.85

Journal Entries # 97-98

Employee Expense Vouchers

With no further business to come before the board, the meeting was adjourned until November 15, 2005 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.