Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
November 29,  2005

IOLA, KANSAS OFFICE OF THE ALLEN COUNTY CLERK November 29, 2005

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Walt Regehr Jr., Commissioner Kent Thompson, Commissioner Dick Works, Sherrie L. Riebel, Allen County Clerk and Jill Allen, Deputy Election Clerk.

Bruce Symes, Iola Register, was present to observe the meeting.

Commissioners corrected and approved the minutes of November 14 & 15, 2005 canvas and meeting.

Sharon K. Utley, Allen County Clerk, requested the 2005 Vehicle Compensation of $1,491.31. Sherrie requested the same from the Election fund. Discussion followed. Commissioner Works moved to approve the $1,491.31 plus the adjustment of $150.72 to be paid from Election and Auto Funds. Commissioner Thompson seconded, motion passed 3-0-0.

Bill King, Public Works Director, requested an employee carry over 41 hours vacation time past his anniversary date. Commissioners approved, as long as vacation is used within six months. Bill also requested a carry over of vacation time for himself, commissioners approved.

Bill stated there would be a retirement reception for employee, Butch Cuppet.

Bill reported work on a bridge project #1C-4012-01 would start soon.

B. Ellen Smith asked a question about a road. Bill said that particular road would be a possibility for the project list.

Commissioners discussed the roof of the courthouse.

Sheriff Tom Williams reported that the Sheriff’s Department has been requested to meet the returning guardsman at the county line to escort them back home.

Sheriff Williams presented the Special Traffic Enforcement Program to be signed, Commissioner Works moved that Chairman Regehr sign the program, Commissioner Thompson seconded, motion carried.

B. Ellen asked a question about trailers having to be tagged or not.

Sheriff Williams discussed a multi-purpose vehicle for his department. Sheriff recommended commissioners approve the pick-up truck, if funds allow, as it will have a better trade-in value. Commissioners will review the next budget report after the Dec 5 payroll & a.p. to make a decision.

Sheriff Williams reported on a possible shared employee for his department and Allen County EMS. This potential employee could assist Elaine Dugan with EMS billing and work with the Emergency Management duties within the Sheriff’s Department. Proficiency in grant writing would also be a huge attribute to this position. Discussion followed. The position should be advertised as a billing clerk. Tom & Elaine will write a job description to be presented to commissioners.

Elaine reported the City of Iola would be present at the December 6 commission meeting. Alan Weber, County Counselor, joined the meeting. Elaine and Alan will meet with Joe Kerby, Bill Shirley and Donald Leapheart today to discuss the EMS proposals.

Bret Heim was present to ask about the adult misdemeanor contract for next year. Commissioners approved and signed.

Mary Tucker, JJA, reported that the JJA offices are moving to the offices next door to them. Community Corrections will pay the additional rental costs. Total grant amount of $110,462.00 was presented to commissioners in the JJA contract. Commissioner Thompson moved that Chairman Regehr sign the JJA contract, Commissioner Works seconded, motion carried.

Elaine will talk with Bill King about the work being done on the Moran Ambulance Station.

Alan discussed the boiler and chiller issues. Commissioner Works suggested the chiller work be done first. The boiler would be next, then the air management system. Alan will get a quote on the boiler for next year’s contract. The chiller will be taken care of in this year’s contract.

Sherrie reported on purchasing the ES&S auto mark machines for HAVA compliance. The orders have to be in by December 2, 2005. Commissioners approved Sherrie to proceed with orders.

Commissioners approved the following documents:

Clerk’s Vouchers Totaling $39,987.45

Journal Entries # 100-101

Pay Changes

Abatements – Oil –Value 1158, $132.70, Year 2004

Abatements –Oil- Value 5505, $648.30

Abatements – 16/20M Trucks – Value 1398, $163.62, Year 2005

Abatements – PP- Value 17727, $2814.14, Year 2005

Abatements – RE – Value 12878, $1771.98, Year 2005

Commissioners approved to adjourn the meeting.

With no further business to come before the board, the meeting was adjourned until December 6, 2005 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.