Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
December 6, 2005

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Walt Regehr, Jr., Commissioner Dick Works, and Sherrie L. Riebel, County Clerk. Commissioner Kent Thompson was absent from the meeting.

Bruce Symes, Iola Register, and B. Ellen Smith, resident, were present to monitor the meeting.

Commissioners corrected and approved the minutes of November 29, 2005 meeting.

Commissioner Works moved to go into executive session for 5 minutes to discuss non-elected personnel. Commissioner Regehr seconded, motion passed 2-0-0. Those in the room will be Commissioner Works, Chairman Regehr, and Bill King, Public Works Director. The time is now 9:00 a.m. Commissioners reconvened at 9:05 a.m. No action was taken.

Bill King, Public Works Director, discussed a fence encroaching on Allen County right of way. Discussion followed. No action was taken at this time.

Bill discussed the donated sign for the Moran Senior/Community Center. It is two foot high. Discussion followed on how to make is show up better. Commissioner Works will visit with the Moran Senior/Community Center Board.

Bill presented a list of chip seal projects for 2006. He stated there is 83.25 miles of road on this list. Estimated cost would be $374,625.00, projects would depend on county finances. Discussion followed. Bill also presented a capital outlay request list for 2006. He explained each item and the condition of current machinery (some no longer have salvage parts available).

Bill discussed the railroad crossing on Alaska Road. He stated the railroad would be doing something with the crossing.

Commissioner Works moved to hire an employee to fill a vacancy at the landfill based on high interview score. Commissioner Regehr seconded, motion passed 2-0-0.

Sandra Drake, Allen County Appraiser, discussed the contract with R&S Digital. There is $28,806 due in December and $14,403 due 15 days after completion of implementation of GIS mapping.

Elaine Dugan, EMS Director, discussed clarification of purchase order policy. Discussion followed on the cost of drugs, shelf life of drugs and other issues pertaining to drugs for the ambulances. Commissioners advised her to get phone bids for these items.

Elaine discussed call time in Humboldt. She is requesting to go 24 hours full time in the Humboldt area. It would be hiring 2 more employees as full time. Wage per hour discussion followed. Commissioner Works moved to authorize two additional spots for ambulance personnel. Commissioner Regehr seconded, motion passed 2-0-0.

Elaine presented a job description for EMS/EM staff for review. Discussion followed on changes for the job description. Commissioner Works moved to approve the job description with discussed changes. Commissioner Regehr seconded, motion passed 2-0-0. Elaine will advertise for the job of Emergency Services Administrative Assistant.

Thomas R. Williams, Allen County Sheriff, discussed hinges with in the jail area. Discussion followed. Sheriff Williams discussed that he would contact the architect.

Sheriff Williams discussed that the contractors had put in the wrong boiler, not what had been specked out for the new jail. He reported the company would be down grading the boiler and put a plate on it with the lower BTU and send a check for the difference. Discussion followed on the expense of them installing a wrong boiler and the cost to the company if they had to install the correct boiler. No action was taken at this time.

Sheriff Williams presented a report of actual monies taken in by jail inmates housed for other counties. The year to date income total is $223,700. Joni Tucker, Jail Administrator, calls daily to other counties for housing. Pam Beasley, Sheriff Office manager, works on the billing and financial status for the jail. Discussion followed.

Elaine asked about the First Responders vehicle in Humboldt. Commissioners stated the City of Humboldt would maintain the vehicle not Allen County. Elaine stated the Moran Ambulance had a four-wheeler. She is requesting to sell the four-wheeler, because the ambulance service would not be the ones using the four-wheeler, rescue workers, such as firemen might.

Velma Morgan, Allen County resident, discussed the Gas City annexation. She is representing all of the area being annexed into the City of Gas. Mrs. Morgan reported all the landowners are objecting to being annexed, it will not add any services to the landowners, but will increase their taxes. Discussion followed on services each resident currently has and where the services come from: some are city services and some are private services. Mrs. Morgan asked if the county has formed a sub-division contract with the City of Gas. Commissioners stated no. She asked if the City of Gas has formed a joint planning committee with the county. Commissioners stated no. Alan advised the residents to get an attorney before the hearing.

John Mulkey, Allen County resident, asked about the landfill.

Commissioner Works moved to authorize the Chairman’s signature on a form allowing Monarch Cement Company to dispose of solid waste without a permit, Disposal of Demolition Waste Generated On-Site. Commissioner Regehr seconded, motion passed 2-0-0. A copy will be faxed to KDHE and a copy mailed to Monarch Cement Company.

Commissioners discussed the fence encroaching on Allen County right of way. Commissioners requested Alan to research.

Commissioners approved the following documents:

Clerk’s Journal Entries #

Abatements – 16-20 M Trucks Value 8862, $1018.04, Year 2005

Abatements – Real Estate Value 36, $3.92, Year 2005

With no further business to come before the board, the meeting was adjourned until December 13, 2005 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.