Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
December 13, 2005

IOLA, KANSAS OFFICE OF THE ALLEN COUNTY CLERK’S OFFICE December 13, 2005

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Walt Regehr, Jr., Commissioner Dick Works, Commissioner Kent Thompson, and Jill Allen, Allen County Election Deputy.

Bruce Symes, Iola Register, was present to observe the meeting.

Commissioners corrected and approved the minutes of the December 6, 2005 meeting.

Commissioners called the meeting to order at 11:00 a.m.

Bill King, Public Works Director, met with commissioners. County Resident, Bill McAdam stopped by the meeting.

Don Hillbrant, county resident, presented a thank-you note to the commissioners.

Sheriff Tom Williams joined the meeting. The boiler was discussed.

Sheriff Williams also talked about the inmates getting exercise time. Sound panels were discussed for the recreation room. The basketball rim causes a ringing noise.

Alan Weber, County Counselor, discussed the Guardian Ad-Litem Contract with commissioners. Commissioner Thompson moved that Chairman Regehr sign the Guardian Ad-Litem contract with Charles Apt III for year 2006, which is at the same rate as the 2005 year contract. Chairman Regehr seconded by signing such contract, motion passed.

The asbestos report was discussed.

Alan also talked about the boiler warranty. Alan reported on bids on a unit that may be more energy efficient, a condensation boiler. He is currently waiting on some specs.

Alan mentioned the lease agreement with McAdams. He will e-mail such to the commissioners.

Alan asked commissioners about selling a four-wheeler that was acquired when Allen County took over Moran ambulance. Alan said that anything over $1000 should be published twice. However, you can sell it to whomever you want, but must notify the public first. There are new laws that are fairly recent that change the way this must be done. Alan will look into this and get commissioners a copy of such law.

Commissioner adjourned at 12:00 p.m. and will reconvene at 1:30 p.m. in the courthouse assembly room to join the Iola City Commission meeting.

Commissioners joined the Iola City Commissioner meeting, being held in the Allen County Courthouse Assembly Room at 1:30 p.m.

Joe Kerby, Iola City Administrator, opened up the meeting with a brief explanation for the purpose of today’s joint meeting. A power point presentation was done to share an overview of ambulance operations as they relate to the City of Iola.

Elaine Dugan, Allen County EMS Director, presented some information as well. She explained ambulance fees and what factors contribute to each type of ambulance transport.

Donald Leapheart, Iola Fire Chief, explained how the Iola Fire/EMS Department works pertaining to staff schedules.

Mr. Kerby explained Iola City’s financial perspective. Discussion followed on the accounts receivable, bad debt write off, etc.

Mr. Kerby discussed the status of the contract negotiations. Mr. Kerby made some general recommendations. Discussion followed.

Mr. Kerby asked for a direction to head from this point. Two options Mr. Kerby mentioned: Allen County completely takes over Iola City Ambulance or Iola City completely takes control of their ambulance service. Commissioner Thompson made some suggestions with changes that need to be made in a new contract, but continue to move forward as is with a joint relationship between the two entities.

Mayor McRae requested to see more information on ambulance revenue, not just billings, but tax collections as well. Commissioner Works stated that as of last week, Elaine restructured the budget for 2006 to reflect all the changes made within Allen County EMS, regarding the taking over of Humboldt & Moran ambulances. City Commissioner Abbott made some suggestions as well and said the County should present a contract; Iola City would then be able to make a decision on such. Mayor McRae requested City Clerk, Judy Brigham; get some additional numbers for the County.

Mr. Kerby summarized that the City of Iola will acquire additional figures to present to Allen County and Allen County will prepare a proposed contract.

Commissioners approved the following documents:

Clerk’s Vouchers for 12/13 $215890.88 and Vouchers for 12/20 for $93659.31

Abatements - 2002 RE 212 $18.62, 2003 RE 212 $19.92, 2004 RE 212 $19.76, 2005 RE 227 $20.87, 2005 PP 39,399 $6,018.46, 2005 16-20 MTR 137 $15.74

Journal Entry C106-C109

With no further business to come before the board, the meeting was adjourned until December 20, 2005 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.