19Disclaimer: These unofficial minutes are not official until approved by the Commission. Please contact the Allen County Commission Office or the Clerk’s Office regarding any questions or accuracy of the minutes prior to the Commission approval.

IOLA, KANSAS           OFFICE OF THE ALLEN COUNTY CLERK           January 31, 2006

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Commissioner Kent Thompson, Commissioner Walt Regehr Jr. and Sherrie L. Riebel, Allen County Clerk. Chairperson Dick Works was attending a Homeland Security meeting.

Bruce Symes, Iola Register, was present to observe the meeting.

Commissioners corrected and approved the minutes of the January 24, 2006 meeting. 

Jean M. Barber, Public Building Commission (PBC) President, Loren Korte, PBC Vice President, and Ronald D. Moore, PBC Secretary, were present to discuss the refinancing of the PBC bond. Alan Weber, Allen County Counselor, explained the reasons for refinancing the current PBC bond.  Discussion followed.  If the PBC should choose to refinance the bond the overall savings would be approximately $89,000.00 over the life of the bond.  The PBC meeting: 

EXCERPT OF MINUTES OF A MEETING OF THE ALLEN COUNTY, KANSAS PUBLIC BUILDING COMMISSION HELD ON JANUARY 31, 2006

The Public Building Commission met in special session at the Allen County Courthouse at 11:00 a.m., the following members being present and participating, to‑wit: Jean M. Barber, Loren Korte and Ronald D. Moore.  Absent: None               

The President declared that a quorum was present and called the meeting to order.

The matter of authorizing the sale of approximately $2,305,000* of Public Building Commission Refunding Revenue Bonds, Series 2006, of the Allen County, Kansas Public Building Commission, came on for consideration and was discussed.

Commissioner Barber presented and moved for the adoption of a Resolution entitled:

RESOLUTION NO. PBC200601

                 RESOLUTION AUTHORIZING THE OFFERING FOR SALE OF REVENUE BONDS, SERIES 2006, OF ALLEN COUNTY, KANSAS PUBLIC BUILDING COMMISSION.

                 WHEREAS, Allen County, Kansas Public Building

Commission (the "Issuer"), has selected the firm of Piper Jaffray & Co.,

Leawood, Kansas (the "Purchaser"), as underwriter for approximately

$2,305,000* principal amount of bonds of the Issuer to be designated

"Revenue Bonds, Series 2006" (the "Series 2006 Bonds"); and

                 WHEREAS, the Issuer desires to authorize the Purchaser to proceed with the offering for sale of the Series 2006 Bonds; and;

                WHEREAS, one of the duties and responsibilities of the Purchaser is to distribute a Preliminary Official Statement and a final Official Statement relating to the Series 2006 Bonds; and

                 WHEREAS, the Issuer desires to authorize the Purchaser to proceed with the distribution of the Preliminary Official Statement and the final Official Statement relating to the Series 2006 Bonds;

                 NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE ALLEN COUNTY, KANSAS PUBLIC BUILDING COMMISSION, AS FOLLOWS:

                 Section 1.  The Purchaser is hereby authorized to proceed with the offering for sale of the Series 2006 Bonds, as described in the Preliminary Official Statement attached hereto as Exhibit A.

                 Section 2.  The Issuer hereby authorizes and approves the Preliminary Official Statement in substantially the form attached hereto as Exhibit A, and authorizes the preparation of a final Official Statement by amending, supplementing and completing the Preliminary Official Statement, and authorizes the execution of the final Official Statement by the President with such changes and additions thereto as such official shall deem necessary or appropriate, such official's signature thereon being conclusive evidence of such official's and the Issuer's approval thereof.  The Issuer hereby consents to the use and public distribution by the Purchaser of the Preliminary Official Statement and the final Official Statement in connection with the offering for sale of the Series 2006 Bonds.

                 Section 3.  For the purpose of enabling the Purchaser to comply with the requirements of Rule 15c2‑12(b)(1) of the Securities and Exchange Commission (the "Rule"), the appropriate officers of the Issuer are hereby authorized:  (a) to provide the Purchaser a letter or certification to the effect that the Issuer deems the information contained in the Preliminary Official Statement to be "final" as of its date, except for the omission of such information as is permitted by the Rule; and (b) to take such other actions or execute such other documents as such officers in their reasonable judgment deem necessary to enable the Purchaser to comply with the requirements of such Rule.

                 Section 4.  The Issuer agrees to provide to the Purchaser within seven business days of the date of the purchase contract for the Series 2006 Bonds or within sufficient time to accompany any confirmation that requests payment from any customer of the Purchaser, whichever is earlier, sufficient copies of the final Official Statement to enable the Purchaser to comply with the requirements of Rule 15c2‑12(3) and (4) of the Securities and Exchange Commission and with the requirements of Rule G‑32 of the Municipal Securities Rulemaking Board.

             Section 5.   The PBC members acknowledge that economic conditions could change from those provided in and supporting the preliminary refinancing analysis dated January 20, 2006 prepared and provided by Purchaser.  In the event conditions change to such an extent that the Purchaser or the PBC determine that the proposed offering of refunding revenue bonds will no longer bring sufficient benefit to justify the issuance, then the Purchaser or the PBC may terminate all offering proceedings without incurring any penalties, costs or obligations to each other or to any other persons.

                 Section 6.  The President, Secretary and other officers and representatives of the Issuer, the Purchaser and Gilmore & Bell, P.C., Wichita, Kansas ("Bond Counsel") are hereby authorized and directed to take such other action as may be necessary to carry out the offering for sale of the Series 2006 Bonds.

                 Section 7.  This Resolution shall be in full force and effect from and after its adoption.

                 ADOPTED by the Allen County, Kansas Public Building Commission on January 31, 2006.

             Commissioner Korte seconded the motion to adopt the Resolution.  Thereupon, the Resolution was read and considered, and the question put to a roll call vote, the vote thereon was as follows: Aye: 3.  Nay: 0.

             The President declared said Resolution duly adopted.  The Resolution was then duly numbered Resolution No. PBC200601, and was signed by the President and attested by the Secretary.

 CERTIFICATE

             I hereby certify that the foregoing Excerpt of Minutes is a true and correct excerpt of the proceedings of the Allen County, Kansas Public Building Commission, held on the date stated therein, and that the official minutes of such proceedings are on file in my office.

Ronald D. Moore

This ended the PBC meeting. 

EXCERPT OF MINUTES OF A MEETING OF THE GOVERNING BODY OF ALLEN COUNTY, KANSAS HELD ON JANUARY 31, 2006

             The governing body met in regular session in the commissioner’s room in Allen County, Kansas at 8:30 a.m., the following members being present and participating, to wit: Kent Thompson and Walt Regehr, Jr.  

            The Chairperson declared that a quorum was present and called the meeting to order.

             A matter relating to the sale of approximately $2,305,000* of Public Building Commission Refunding Revenue Bonds, Series 2006, on behalf of the County, came on for consideration and was discussed.

 Commissioner Thompson presented and moved for the adoption of a Resolution entitled:

 RESOLUTION NO. 200602

                 RESOLUTION APPROVING THE SELECTION OF A PURCHASER OF  ALLEN COUNTY, KANSAS PUBLIC BUILDING COMMISSION REFUNDING REVENUE BONDS, SERIES 2006.

                 WHEREAS, Allen County, Kansas Public Building

Commission, Kansas (the "PBC"), has selected the firm of Piper Jaffray &

Co, Leawood, Kansas (the " Purchaser"), as underwriter for

approximately $2,305,000* principal amount of bonds of the PBC to be

designated "Public Building Commission Refunding Revenue Bonds,

Series 2006" (the "Series 2006 Bonds"); and

                 WHEREAS, the Series 2006 Bonds are being issued to refinance a portion of the PBC’s Revenue Bonds, Series 2002 and a courthouse improvement project on behalf of Allen County, Kansas (the “County”); and

                 WHEREAS, the County desires to approve the selection of the purchaser by the PBC and make certain authorizations regarding the Series 2006 Bonds.

                 NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF ALLEN COUNTY, KANSAS, AS FOLLOWS:

                 Section 1.  The selection of the Purchaser by the PBC is hereby authorized and approved and the Purchaser is authorized to proceed with the offering for sale of the Series 2006 Bonds, as described in the Preliminary Official Statement attached hereto as Exhibit A.

                 Section 2.  The County hereby authorizes and approves the Preliminary Official Statement in substantially the form attached hereto as Exhibit A, and authorizes the preparation of a final Official Statement by amending, supplementing and completing the Preliminary Official Statement, and authorizes the execution of the final Official Statement by the Chairperson with such changes and additions thereto as such official shall deem necessary or appropriate, such official's signature thereon being conclusive evidence of such official's and the County's approval thereof.  The County hereby consents to the use and public distribution by the Purchaser of the Preliminary Official Statement and the final Official Statement in connection with the offering for sale of the Series 2006 Bonds.

                 Section 3.  For the purpose of enabling the Purchaser to comply with the requirements of Rule 15c2‑12(b)(1) of the Securities and Exchange Commission (the "Rule"), the appropriate officers of the County are hereby authorized:  (a) covenant to provide continuous secondary market disclosure by annually transmitting certain financial information and operating data and other information necessary to comply with the Rule to certain national repositories and the Municipal Securities Rulemaking Board, as applicable; and (b) to take such other actions or execute such other documents as such officers in their reasonable judgment deem necessary to enable the Purchaser to comply with the requirements of such Rule.

                 Section 4.  The Chairperson, Clerk and other officers and representatives of the County, the Purchaser and Gilmore & Bell, P.C., Wichita, Kansas ("Bond Counsel") are hereby authorized and directed to take such other action as may be necessary to carry out the offering for sale of the Series 2006 Bonds.

                 Section 5.  This Resolution shall be in full force and effect from and after its adoption.

ADOPTED by the governing body on January 31, 2006.

Commissioner Regehr seconded the motion to adopt the Resolution. 

Thereupon, the Resolution was read and considered, and the question

put to a roll call vote, the vote thereon was as follows:  Aye: 2.   Nay: 0. 

The Chairperson declared said Resolution duly adopted.  The Resolution was then duly numbered Resolution No. 200602, and was signed by the Commission and attested by the Clerk.

Commissioner Thompson moved to go into executive session to discuss non-elected personnel for 5 minutes.  Commissioner Regehr seconded, motion passed 2-0-0.  Those in the room will be Commissioner Thompson, Commissioner Regehr, and Bill King, Public Works Director. The time is now 9:00 a.m.  Commissioners reconvened at 9:05a.m.  No action was taken.

Commissioner Regehr moved to allow Bill to hire based upon interview scores for the position of part time secretary.  Commissioner Thompson seconded, motion passed 2-0-0.

Bill King, Public Works Director, discussed pouring cement at the Moran Senior/Community Center for the new sign.  Discussion followed. 

Bill reported they have fixed the terraces at the airport.  Discussion followed. 

Commissioners approved use the bandstand on September 9, 2006 for a wedding. 

Hal Pannel, citizen, discussed putting up informational signs at the Allen County Airport.  He offered to pay half if a sign is put up.

Phil Young, JJA/DOC Administrator, and Mary Tucker, JJA Assistant Director, presented information on Juvenile Justice Core Program State Block Grants such as Juvenile Intensive Supervision (JISP), Juvenile Intake & Assessment (JIAS), and Case Management Services (CCMA). Mary requested signatures from Walt Regehr, Jr., Vice Chair on the documents.  Commissioner Thompson moved to authorize Vice Chair Regehr to sign the 2007 budget requests.  Commissioner Regehr seconded, motion passed 2-0-0. 

Sandra Drake, Allen County Appraiser, discussed more room in her office. 

Ron Holman, Allen County House and Grounds, discussed the painting and redecorating in the halls. 

Carla Nemecek, and Kathy McEwan, Extension Agents, discussed Internet connections and inventory with the commission.  

Alan Weber, Allen County Counselor, discussed the hospital meeting held on January 30, 2006 at the hospital.  Discussion followed. 

Alan discussed coordinating Fire Districts on training, equipment and mutual aid.

Commissioners reviewed the Cottage Grove Twp, Logan Twp, Geneva Twp, Elsmore Twp, Fire District #2 LaHarpe Volunteer Fire and Fire District #2 City of Iola annual reports. 

Commissioners approved the following documents:

a)          Employee Payroll Changes

b)          Payroll Vouchers $107,055.45

c)          Clerk’s Vouchers Totaling  $109,718.21

d)          Journal Entries  #9-10

e)          Abatements-PP- Value 38265, $5680.60, Year 2005

f)            Abatements –RE- Value 1567, $216.54, Year 2005

With no further business to come before the board, the meeting was adjourned until February 7, 2006 at 8:30 a.m. in the Commission room of the courthouse.