Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
February 21,  2006

IOLA, KANSAS                   OFFICE OF THE ALLEN COUNTY CLERK               February 21, 2006

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Dick Works, Commissioner Kent Thompson, and Sherrie L. Riebel, County Clerk. Commissioner Walt Regehr, Jr. was absent.

Bruce Symes, Iola Register, was present to observe the meeting.

Commissioners corrected and approved the minutes of the February 7 & 8, 2006 meetings.

Commissioners approved Brian Donovan to use the bandstand on May 5, 2006 for the Special Olympic Torch Run and Auction.

Commissioners reviewed Fire District #3 annual report.

Commissioner Thompson moved to authorize a Cereal Malt beverage license request from Humboldt Speedway. Commissioner Works seconded, motion passed 2-0-0.

Commissioner Works discussed a letter from Monarch Cement Company requesting Disposal of Solid Waste Without a Permit Disposal of Demolition Waste Generated On-Site. Commissioners reviewed the request. The waste material shall be only demolition waste generated at the disposal site, the disposal area must be covered with a minimum of two feet of soil and seeded, rocked or paved, the final grades for the disposal site shall be compatible with and not detract from appearance of adjacent properties, a restrictive covenant shall be submitted and filed with the Bureau of Waste Management. Commissioner Thompson moved to authorize Chairman Works to sign. Commissioner Works seconded, motion passed 2-0-0.

Chuck Richey, Allen County resident, discussed the ambulance service for the Elsmore/Savonburg area. Commissioners explained that the cameras on the deputy vehicles showed that Iola ambulance service got to the scene four minutes after the Moran ambulance. This was before the change in Moran and Humboldt ambulance services. Discussion followed.

Bill King, Public Works Director, presented bids for trucks. Darren Barnett, Twin Motors, was present for the bid presentation. The first bid was for a 2-wheel drive ¾ ton regular cab. Bid from Twin Motors Ford for a Ford 2006 F-250 for $19,247.00 less $1,000 for trade allowance for a total of $18,247.00, 6 week delivery, 3 year/36,000 miles warranty; Ranz Motors for a 2006 Chevrolet 2500 HD for $19,680.00 less $800 for trade allowance for a total of $18,880.00, 6 – 8 week delivery, 3 year/36,000 miles warranty; Shields Motors for a 2006 Dodge SLT for $19,726.00 less $500 for trade allowance for a total of $19,226.00, 30 – 60 days delivery, 3 year/36,000 miles warranty. Commissioner Thompson moved to approve the purchase from Twin Motor Ford for $18,247.00. Commissioner Works seconded, motion passed 2-0-0.

Bill King, Public Works Director, presented bids for trucks. Darren Barnett, Twin Motors, was present for the bid presentation. The second bid was for a 4-wheel drive ¾ ton regular cab. Bid from Twin Motors Ford for a Ford 2006 F-250 XLT for $21,975.00 less $1,000 for trade allowance for a total of $20,975.00, 6 week delivery, 3 year/36,000 miles warranty; Ranz Motors for a 2006 Chevrolet 2500 HD for $22,425.00.00 less $800 for trade allowance for a total of $21,625.00, 6 – 8 week delivery, 3 year/36,000 miles warranty; Shields Motors for a 2006 Dodge SLT for $22,336.00 less $500 for trade allowance for a total of $21,836.00, 30 – 60 days delivery, 3 year/36,000 miles warranty. Commissioner Thompson moved to approve the purchase from Twin Motor Ford for $20,975.00. Commissioner Works seconded, motion passed 2-0-0.

Bill discussed bids for the old trucks. Bids were received from David Tidd for $500 for either truck (only one); Leon Cuppet for $495.00 for one and $485.00 for the other; Larry Thompson for $226.00 for one and $221.00 for the other but because they are being used as trade ins Commissioners did not except any of the bids.

Bill discussed a landfill rake. He stated he would be utilizing it at the landfill as well as the airport. Discussion followed. Bids were received from Storrer Implement for $900.00 with gauge wheel kit adds $215.00; Alco Implement for $950.00; and J & W Equipment for $979.00 with gauge wheel kit included. Discussion followed. Commissioners approved Bill to go out for formal bids for a rock rake.

Bill requested Jerry Wallis be able to carry over 41 ½ hours of vacation. Commissioners approved to be used within 6 months.

Bill discussed bringing seasonal employees in early for mowing. Discussion followed.

Bill discussed the landfill state inspections.

Ron Holman, Allen County House and Grounds Director, discussed carpet and tile for the Clerk’s office. Ron requested bids from Decorator Supply, Home Detail, and Mike’s Carpet World. Bids were received from Decorator Supply Inc for commercial carpet from $1599.00 to $1712.10 and for tile $1509.84 to $2478.60; Home Detail for commercial carpet from $1790.32 to $2189.58 and for tile $896.40 to $1263.60. Either one would have to have the asbestos tile removed. A bid was received from Asbestos Removal & Maintenance Inc. for $1,660.00. Commissioner Thompson moved to accept the bid on asbestos removal. Commissioner Works seconded, motion passed 2-0-0. Commissioners requested Ron get second total square footage from each company because of a discrepancy in both bids.

Commissioner Thompson moved to go into executive session to discuss Attorney-Client Privilege Exception for 5 minutes. Commissioner Works seconded, motion passed 2-0-0. Those in the room will be Chairman Works, Commissioner Thompson, Alan Weber, County Counselor and Sherrie L. Riebel, Allen County Clerk. The time is now 10:00 a.m. Commissioners reconvened at 10:05 a.m. No action was taken.

Commissioners requested Bill visit with the construction company on the Central Street Bridge project. Discussion followed.

Alan Weber, Allen County Counselor, presented bids for a computer. Bid specs were as follows: 3.4 GHZ processor, 1 gig meg ram memory, 80 gig hard drive ATA, CDRW burner with DVD combo, fast Ethernet, 20" flat panel monitor w/ speaker bar, mouse pad, Norton Anti Virus, Microsoft Office Professional, 3 year on-site warranty. Bids were received from Advantage Computer Enterprise for $1,488; Cybertron International out of Wichita for $1,232.00 and Iola Computer Products, Inc for declined to bid. Discussion followed. Commissioner Thompson moved to purchase the computer from Advantage Computer. Commissioner Works seconded, motion passed 2-0-0.

Alan requested to purchase a bookshelf for his office. Commissioners approved Alan to purchase a bookcase not to exceed $175.00.

Alan discussed bills coming in from the law enforcement center from D & R Plumbing but not paid for by Westra Construction.

Alan discussed a request for water compensation from the Rural Water District #7 for water used to put out a fire by the City of Iola Fire Department. Discussion followed.

Commissioner Thompson and Alan discussed meeting with different companies for interest in Allen County Hospital. Commissioners appointed Jackie Chase to fill Donna Talkington’s position on that committee.

David Dillon, Blue Cross Blue Shield Representative, discussed the renewal for Allen County. He explained the need for a raise. The 24% increase will be in effect April 1, 2006 to March 31, 2007. Commissioners stated that even with the increase Allen County’s premium is still lower than several of the Southeast Kansas Counties premiums. Commissioners stated they would take under consideration.

Sherrie discussed Computer Information Concept’s software package. It is PC based software for Payroll, Human Resource, A/P, Budgetary accounting and Tax.

Ron presented corrected bids for carpet and tile for the clerk’s office. Corrected bids were received from Decorator Supply Inc for commercial carpet from $1599.00 to $1712.10 and for tile $1677.60 to $2754.00; Home Detail for commercial carpet from $1296.40 to $1585.50 and for tile $1674.00 to $2286.00. Commissioners discussed carpet qualities to make sure the qualities are comparable.

Hal Pannel, Allen County citizen, discussed signs at the Allen County Airport.

Commissioners approved the following documents:

Clerk's Journal Entries # 15-16

With no further business to come before the board, the meeting was adjourned until February 28, 2006 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.