Disclaimer: These unofficial minutes are not official until approved by the Commission. Please contact the Allen County Commission Office or the Clerk’s Office regarding any questions or accuracy of the minutes prior to the Commission approval.

IOLA, KANSAS                   OFFICE OF THE ALLEN COUNTY CLERK                    February 28, 2006

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Dick Works, Commissioner, Walt Regehr, Jr., Commissioner Kent Thompson, and Jill Allen, Election Deputy. Sherrie L. Riebel, Allen County Clerk was absent.

Bruce Symes was present to monitor the meeting.

Commissioners corrected and approved the minutes of the February 21, 2006 meeting.

Ron Holman, Maintenance Director, submitted bids for floor covering replacement. He stated that the bids he obtained are for carpet that is all the same in quality. Tile was also discussed. All carpet and tile quotes include adhesive and installation.

Home Detail: Carpet Options

1. #407 $1451.80

2. #428 $1296.40

3. #422 $1429.40

4. #423 $1585.50

Home Detail Tile Options

1. Versatal $1674.00

2. Solidity $1854.00

3. Metro Design $2286.00

Decorator Supply: Carpet Style options

1. Collaborator $1634.00

2. Capital Classic $1599.00

3. Vocation $1626.00

4. Light Show $1712.10

Decorator Supply: Tile Style options

1. Metroflor Vinyl $1677.60

2. Solidity Vinyl $2160.00

3. Metroflor Design $2754.00

Commissioner Thompson moved to accept the bids from Home Detail for carpet $1585.00 and for tile from Home Detail for the metro design $2286.00. Commissioner Regehr seconded, motion carried.

Ron reported the boiler and chiller have been delivered. He also gave an update on the painting project. The asbestos people will be here this weekend.

Ron requested to carry over vacation time. Commissioners approved such request as long as it is used in the next six months.

Commissioners went to the hallway to give opinions on possible placement of items on the walls.

Commissioner Thompson moved to go into executive session for 5 minutes for preliminary discussion relating to acquisition of real property, those present are Chairperson Works, Commissioner Thompson, Commissioner Regehr, Bill King and Jill Allen. The time is now 9:03 a.m. Commissioners went back into regular session at 9:08 a.m. Commissioners authorized Bill to negotiate on project #1C4012-01, the Bauer Bridge west of Elsmore.

Commissioners signed paperwork allowing Bill to act as their authorized representative on the Solid Waste Disposal Area

Bill presented bids on asphalt oil.

Asphalt Oil

Company Cost Cost Demurrage Pump Moving Return Load

SemMaterials $1.078 $1.478 $65/hr $60.00 $40.00 $225.00

Per gal per gal after 2 free hrs

Vance Bros $1.16 $1.51 $70/hr $65.00 None Minimum

Per gal per gal after 1.5 free hrs Freight charge

Commissioner Thompson moved to accept the bid from SemMaterials for the quoted price. Commissioner Regehr seconded, motion carried.

Bill presented bids on Mag Chloride.

Mag Chloride

Company Applied Demurrage

Scotwood Industries $0.504 gal $50.00 per hr Option:

Overland Park KS after 2 free hrs Calcium Chloride $0.953

Envirotech $0.6264 gal $50.00 per hr Less than truck load

After 2 free hrs orders will be charged

$170.00 per load

Commissioner Regehr moved to accept the bid from Scotwood Industries and at the same time raise our price to .90 per linear foot. Commissioner Works seconded, motion passed.

Bill presented bids on landscape rakes.

8’ Landscape Rake

Storrer Implement $1050.00 1 year Less than 30 days

Alco Implement 1200.00 1 year 25 days

J & W Implement 979.00 1 year 3 weeks

Commissioner Thompson moved to accept the bid from J& W Implement, Commissioner Regehr seconded, motion passed.

Bill reported on Project #1C4205-01. The field check will be today.

The bridge is now open on 3600 St, south of Hwy 54.

Chemical bids and the 5-year plan will be coming up in the next few weeks.

Commissioner Works informed Sheriff Williams of a meeting that may be beneficial.

Sheriff Williams discussed vehicle delivery.

Commissioners approved Services to the Elderly van driver, Isabell Pliler, to take 13 people to the RSVP dinner at Riverside Park in Iola on March 14. The Mental Health Dept will allow Mrs. Pliler to use their van for this event, since the elderly van will already be on the regular route during this time.

Sharon Utley, County Treasurer, Cara Barkdoll, Register of Deeds and Carla Nemecek, County Extension Agent joined the meeting to discuss the details about the flooring. Discussion followed on the asbestos removal issues, as well as the costs. The budget was discussed pertaining to the flooring.

Sharon discussed the software prices. She further explained the plan for payment and talked about other counties that are using or plan to use such software. Commissioner Regehr asked about maintenance on the system. No action taken.

Cara discussed her microfilm reader. She asked if she could sell it to another county. Commissioners will ask the County Counselor if that is allowable.

Alan Weber, County Counselor, will visit with Cara Barkdoll about her microfilm reader question.

Potential refinancing of jail bonds was discussed.

Alan reported that he has read over the agreements on the new software package.

The time frame of the new chiller was mentioned.

The burn ban remains in effect.

Jennifer Jackman and Larry Peterson of Allen County Hospital discussed the possible lease agreement. Commissioners and Alan joined in a conference call with Brian Rogers of HCA. Alan confirmed that once signed, this would be an on-going relationship and no re-sell. Alan asked for a one-year notice of termination if that came to be. Mr. Rogers stated that from a practical standpoint, that would not be a concern for Allen County. Alan also mentioned that if HCA did terminate and only gave 180 days notice, could Allen County have a provision allowing three years of financial documents, Mr. Rogers agreed to that provision being in the agreement. Property in the hospital and property replacing that property was brought up by Alan; can this property be noted in the agreement as belonging to Allen County? Mr. Rogers will have his attorney and Alan pursue this issue. Commissioner Thompson asked Mr. Rogers to get the re-draft of the lease to County Counselor Weber so that it can be reviewed again. Mr. Rogers opened the floor to questions. No further action was taken, the call was ended.

Commissioners approved the following documents:

Clerk's Journal Entries #17-18

Clerk's vouchers totaling $ 42083.96

Abatement –PP Value 785, $116.54, Year 2005

Payroll Changes

With no further business to come before the board, the meeting was adjourned until March 7, 2006 at 8:30 a.m. in the Commission room of the courthouse.