IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
April 25, 2006
IOLA,
KANSAS
OFFICE OF THE ALLEN COUNTY
CLERK
April 25, 2006
The Allen County Board of Commissioners met in a
regular session at 8:30 a.m. with Chairperson Dick Works, Commissioner
Walt Regehr Jr., Commissioner Kent Thompson and Sherrie L. Riebel, Allen
County Clerk.
Bruce Symes and Richard Luken, Iola Register, was
present to observe the meeting.
Commissioners corrected and approved the minutes of the
April 7 and April 11, 2006 meeting.
Steve Crume, Total Copy, discussed a case before the
county attorney. Mr. Crume explained the problem. He mentioned the county
attorney has stated the county doesn’t have enough monies to take the
case to trial. Commissioners stated the county attorney has budget, what
he does with it is up to him. Mr. Crume voiced his concerns to how thin
spread the county attorney is and that he isn’t doing Allen County
taxpayers any justice.
Richard Luken left the meeting.
Sandra Drake, Allen County Appraiser, requested
approval to move to the next phase of mapping. She presented information
from R & S Digital Services for Soils and Land Use Maps/Web Service.
The cost for maps and reports are $30,000 plus $400 .00 per month for Web
Services/Parcel maintenance. Commissioner Regehr moved to approve the
purchase of the Soils and Land Use Maps/Web Service. Commissioner Thompson
seconded, motion passed 3-0-0.
Don Hillbrant, resident, commented on the upkeep of the
courtyard. He discussed different kinds of shrubs to go around the
bandstand. Discussion followed.
Commissioner Thompson moved to go into executive
session to discuss non-elected personnel for 5 minutes. Commissioner
Regehr seconded, motion passed 3-0-0. Those in the room will be Chairman
Works, Commissioner Thompson, Commissioner Regehr, Bill King, Public Works
Director and Sherrie L. Riebel, Allen County Clerk. The time is now 8:52
a.m. Commissioners reconvened at 8:57 a.m. No action was taken.
Bill King, Public Works Director, and Donna LaRue,
Noxious Weed Department, discussed the overhaul at the Noxious Weed
building. Bill requested signatures on a nomination for County Weed
Supervisor for Donna to be sent to state. Commissioner Regehr moved to
approve the nomination. Commissioner Thompson seconded, motion passed
3-0-0.
Mitch Garner, Allen County Airport Manager, and Bill
discussed the AWOS update. Discussion followed on the upgrade. They
discussed the beacon pole. Bids for the rotating beacon light was received
from CBA Lighting & Controls, Inc. for $3,780.00 medium intensity;
Hall-Brite, Inc. for $5,639.36 high intensity; and Hall-Brite, Inc. for
$4,053.11 for medium intensity. Commissioners approved for whatever
insurance allows.
Bill discussed a request from the City of Humboldt to
seal streets within their city limits. He discussed the cost of fuel; in
the past all the city paid for was the oil to go on the streets. The cost
of equipment, fuel and wages had not been charged for in the past. No
action was taken at this time.
Bill requested signatures on project 1C-4012-01 west of
Elsmore. Commissioners reviewed the utility easement for Craw-Kan
Telephone. Commissioners approved and signed the easements.
Bill requested bids for pipe. He received only one bid;
it was from J R Crow & Company for 2 loads of 12 inch inside diameter,
38’ to 40’ lengths, wall thickness of pipe .250 for $11.70 per foot.
Commissioners accepted the bid for pipe from J. R. Crow & Co.
Commissioner Regehr made a motion to accept the bid and Commissioner
Thompson seconded, motion passed 3-0-0.
Bill discussed a request for closing a portion of
county road that is a dead-end. No action was taken at this time.
Commissioners will review the road.
Bill discussed trees across the road. This was due to a
fire not a storm; he stated this should be the farmer’s responsibility
if the tree is on their property. Commissioners stated they would consider
billing in these cases for call outs.
Bill reported the bucket truck has left the crew
stranded a time or two. He would like to get bids to replace the vehicle.
Commissioners approved Bill to get bids.
Joe Kerby, Iola City Administrator, accompanied by
government student Ben Clubine, John McRae, City of Iola Mayor, Jim
Talkington, Allen County Community College and Barbara Chalker Collins,
Chamber Director, presented information on Neighborhood Revitalization
Program (NRP). Sharon Utley, Allen County Treasurer, Sandra Drake, Allen
County Appraiser, and Sherrie L. Riebel, Allen County Clerk was present
for discussion. Barbara and Joe discussed the impact NRP would have on the
community. Joe reviewed the proposed Neighborhood Revitalization Tax
Rebate Program proposal. Barbara explained the rebates would only apply to
the original increase in appraised valuation based on improvements made;
it does not apply to future increases in appraised valuation based on
annual assessor’s final review. Discussion followed. Jim discussed key
points: tax rebates do not reduce any funding to the taxing entities from
their current levels. Commissioners discussed pros and cons. No action was
taken at this time.
Commissioner Works opened the hearing for an alley
vacation in the unincorporated city of Carlyle. No public was in
attendance. Commissioners reviewed the "Resolution of the Board of
County Commissioners of Allen County, Kansas Vacating a Certain Section of
Alley in Carlyle, Carlyle Township, Allen County, Kansas."
RESOLUTION NUMBER 200605
WHEREAS, The Board of County Commissioners of Allen
County, Kansas, has proposed to vacate a certain section of alley pursuant
to K.S.A. 68-102a, and
WHEREAS, vacation request is located in the in the
unincorporated city of Carlyle, Carlyle Township, Allen County, Kansas,
and is described as follows:
Said alley being 15 foot wide and located in block 1,
Carlyle and extending east from east right of way of Covert Street for 150
feet with Lots 1, 2, & 3 on north side, and Lots 4, 5, & 6 on the
south side in Carlyle, Carlyle Township, Allen County, Kansas, and
WHEREAS, notice of said proposed vacation has been
given by the County Clerk as required by K.S.A. 68-102a, and
WHEREAS, the Board has found and determined that said
alley is a public utility by reason of use and the necessity for said
alley as a public utility does not justify the expenditure of the
necessary funds to keep the same in condition for public travel. Any
utility easements that currently exist shall remain in effect, and
WHEREAS, said vacation consists of less than two
consecutive miles, as required by statute;
BE IT, THEREFORE RESOLVED BY THE BOARD OF COUNTY
COMMISSION OF ALLEN COUNTY, KANSAS:
That a section of unincorporated city alley within the
in the unincorporated city of Carlyle, Carlyle Township, Allen County,
Kansas, as more fully described above, be hereby vacated.
That the County Clerk cause a certified copy of this
resolution to be filed and recorded in the office of the Register of Deeds
of Allen County, Kansas.
That this resolution shall take effect and be in force
for and after its passage by the Board.
ADOPTED AND APPROVED at this regular meeting on this
24th day of April 2006.
Commissioner Thompson moved to approve the adoption of
Resolution 200605. Commissioner Regehr seconded, motion passed 3-0-0.
Commissioner Thompson moved to go into executive
session to discuss non-elected personnel for 15 minutes. Commissioner
Regehr seconded, motion passed 3-0-0. Those in the room will be Chairman
Works, Commissioner Thompson, Commissioner Regehr, Thomas R. Williams,
Allen County Sheriff, Elaine Dugan, EMS Director and Sherrie L. Riebel,
Allen County Clerk. The time is now 10:37 a.m. Commissioners reconvened at
10:52 a.m. No action was taken.
Commissioner Thompson moved to go into executive
session to discuss non-elected personnel for 5 minutes. Commissioner
Regehr seconded, motion passed 3-0-0. Those in the room will be Chairman
Works, Commissioner Thompson, Commissioner Regehr, Thomas R. Williams,
Allen County Sheriff, Elaine Dugan, EMS Director and Sherrie L. Riebel,
Allen County Clerk. The time is now 10:53 a.m. Commissioners reconvened at
10:58 a.m. No action was taken.
Commissioners reviewed an inmate jail-housing contract
with the City of Moran. Commissioner Thompson moved to approve the
contract. Commissioner Regehr seconded, motion passed 3-0-0.
Thomas R. Williams, Allen County Sheriff, discussed
training on tasers.
Elaine presented bids for EMS uniform trousers and
shirts. Bids were received for trousers from Southern Uniform for Spiewak
for $49.95, Blauer for $49.95, Elbeco for $44.95; Baysinger for Spiewak
for $59.95, Blauer for $51.95, Elbeco for $42.95; PDQ Products for no bid
on Spiewak, Blauer for $53.30, Elbeco for $43.50. Commissioner Thompson
moved to approve the purchase of trousers from Baysinger for the Elbeco at
$42.95 each and shirts from the Shirt Shop at $22.00 each. Commissioner
Regehr seconded, motion passed 3-0-0.
Elaine reported a broken windshield on an ambulance.
She will get bids for replacement.
Elaine discussed purchasing drugs for ambulances. She
stated she would prefer to purchase from only one company. Commissioner
Thompson moved to authorize Elaine to purchase drugs as needed at the best
cost. Commissioner Regehr seconded, motion passed 3-0-0.
Bill and Elaine discussed the Humboldt Ambulance
Station remodel work.
Ron Holman, Allen County House & Grounds Director,
presented bids for asbestos removal in the appraisers office. Only one bid
was from Asbestos Removal & Maintenance Inc., it was for $3,800.00.
Commissioners will take the bid under consideration.
Alan Weber, Allen County Counselor, explained the
change in contract costs with Shafer, Kline and Warren. Discussion
followed. This was an abnormal circumstance with the bridge project
1C-3663-01. Commissioners Works and Regehr signed the change on the
Supplemental No. 1 for contract for Federal Aid Road Construction
Engineering by Consultant (cost plus net fee ce agreement) for State of
Kansas, Department of Transportation.
Commissioner Works ask Bill how the bridge project
1C-3776-01on Georgia Rd east of Humboldt was progressing. Bill will check
on the project.
Bill mentioned that the airport project was slow in
getting started. The contract is behind but starting Thursday.
Alan requested to attend a "Cutting Edge"
workshop on human resource issues in Overland Park for $225. Commissioners
approved Alan attending the workshop.
Alan discussed adding fines to the burn ban resolution
for next time it is issued. Commissioners wish to review the proposed
resolution.
Alan discussed reviewing with HCA’s contract. No
action has been taken at this time.
Commissioner Thompson moved to go into executive
session to discuss Attorney Client Privilege Exception for 5 minutes.
Commissioner Regehr seconded, motion passed 3-0-0. Those in the room will
be Chairman Works, Commissioner Thompson, Commissioner Regehr, Alan Weber,
Allen County Counselor, Sandra Drake, Allen County Appraiser and Sherrie
L. Riebel, Allen County Clerk. The time is now 11:45 a.m. Commissioners
reconvened at 11:50 a.m. No action was taken.
Commissioners reviewed the annual contract for ongoing
technical support from Advantage Computer Enterprises. All services will
be billed at the reduced rate of $65.00. Commissioner Thompson moved to
approve the contract. Commissioner Regehr seconded, motion passed 3-0-0.
Diane Bertone, SEK Multi-County Health Department
Executive Director, requested a letter of intent for 2007 budget year by
May 12, 2006. Commissioners tabled this until next week.
Donald Leapheart, City of Iola Fire Chief, requested by
way of Sherrie, for the equipment for the rescue vehicle. Commissioner
Regehr moved to approve the previous bid from Rescue Technology for
$2,181.30. Commissioner Thompson seconded, motion passed 3-0-0.
Sherrie discussed the battery back up for the server
and AS400. During the replacement a terminal block was found burnt.
Discussion followed on replacement of the terminal block. Sherrie will
check with a local electrician on replacement.
Commissioners approved the following documents:
Clerk’s Vouchers totaling $ 62914.74
Payroll Changes
Journal Entries # 26
Abatements: R E-Value 237, $37.08, Year 2005
Abatements: 16/20M Trucks-Value 2569,
$295.18, Year 2005
Abatements: Personal Property- Value 731,
$118.80, Year 2005
Abatements: Personal Property- Value 36,
$5.58, Year 2004
With no further business to come before the board, the
meeting was adjourned until May 2, 2006 at 8:30 a.m. in the commission
room of the courthouse.
Disclaimer: These unofficial minutes are not official
until approved by the Commission. Please contact the Allen County
Commission Office or the Clerk’s Office regarding any questions or
accuracy of the minutes prior to the Commission approval.
