Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
May 16, 2006

IOLA, KANSAS                        OFFICE OF THE ALLEN COUNTY CLERK                                 May 16, 2006

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Dick Works, Commissioner Kent Thompson, Commissioner Walt Regehr Jr., and Sherrie L. Riebel, County Clerk.

Bruce Symes, Iola Register, was present to observe the meeting.

Commissioners corrected and approved the minutes of the May 9, 2006 meeting.

Carla Nemecek, Kathy McEwan, Extension Agents, Darrel Monfort, Glen Buccholz, and Jerry Dreher, Allen County Extension Board, were present for 2007 budget request. Mr. Dreher discussed some exciting items happening in the extension offices. He explained there is an increase in the request from last year. Discussion followed. The request is for $95,000.00. Commissioners will take under consideration.

Ron Holman, Allen County House and Grounds Director, and Steve Lenger, DuBois Chemical, discussed chemicals for the new chiller. Discussion followed on his services offered by himself; a service agreement for one year at the cost of $400.00 per year. Discussion followed.

Ron discussed the requested modem for the new chiller equipment. Some of the items Allen County already owns and could utilize for the new modem. Discussion followed.

Ron discussed the choices of tile for the appraisers office. The first choice was not readily available. Ron showed second choice for approval. Commissioners approved.

Bill King, Public Works Director, Darrel Stokes, Public Works Foreman, Jerry Wallis, Allen County Landfill Foreman, Chris Hotop & Olivia Mills, Burns & McDonnell Engineer, made a presentation of the proposed landfill expansion for the future. Ms. Mills explained the submitted design and permit updating. She discussed a Geosynthetic Clay Liner (GCL) to replace 1-foot of clay, which is allowed in Kansas. Chris discussed an issue of water at the landfill that the KDHE is concerned about. He explained the water is surfacing from the shale under the limestone. Discussion went on to permitting/construction schedule update. Final permit submittal to KDHE is scheduled for September 30, 2006. In lieu of $210,000 per year in a trust fund, Financial Assurance contract is an option offered by the State of Kansas. Discussion followed on leaving the sites open for the time being. Chris discussed 20,000 cubic feet would need to be blasted and crushed to allow for the Leachate Pond. Approximately 40,000 cubic feet of material is needed for sub-grade preparation, Allen County could use rock for fill instead of crushing, and use some of the blasted material from the Leachate Pond. Using the quarry rock would allow for sub-grade preparation as early as June in using in-kind services or separate contract. This could save one month in the overall schedule. Discussion followed on the importance of the time line to get the liner down before winter or do after 2006 winter. Bill expressed his concerns on time for his department to get this and regular work (chip seal, mowing…) done along with the already started airport expansion. Discussion followed. Commissioners discussed waiting until Spring 2007 to start the process. The cost estimate is $1,534,775 with the GCL and $1,230,075 without the GCL, which would cost more in the long run.

Bill presented some letters from Savonburg residents addressed to the Commission and Bill King concerning drainage. Commissioners requested a survey of property to establish a ditch line.

Bill discussed the Allen County Advisory Board meeting; he presented minutes of the meeting. Lorenzo Jensen has requested to be removed as a member of the board due to his business and scheduling problems. Discussion followed. No replacement was addressed at this time.

Bill discussed the project at the Allen County Airport.

Sharon Utley, Allen County Treasurer, reported on auto transfers to the County General Fund from the Auto Fund. The transfer for 2006 is $15,453.47.

Sharon explained tax receipts since May 10, 2006 tax due date. The 2005 taxes collected were 93.6% on May 12, 2006. There is $665,535 dollars unpaid.

Commissioners stated they would canvass at 8:00 a.m. on August 4, 2006 and 8:00 a.m. on November 10, 2006.

Commissioners approved a new fund to track grants; the fund will be 004.

Commissioners approved a wedding on the bandstand on September 23, 2006 from 3 p.m. to 6 p.m.

Commissioner Regehr moved to accept the agreement for service of checking the coolant in the new system from Steve Lenger for $400.00. Commissioner Thompson seconded, motion passed 3-0-0.

Joe Weiner, President of Wood.com Inc., and Alan Weber, Allen County Counselor, discussed the bid to repair the damage at the Allen County Airport. Alan discussed adding on a performance and payment bond. Discussion followed on the need of a bond, to waiver or not. Alan discussed changes in the proposed contract for withholdings of monies upon completion. Alan will visit with the insurance company. Joe discussed what he had seen that needs replaced from damage at the airport. Discussion followed in more detail. Commissioner Thompson moved to approve the contract with Joe Weiner. Commissioner Regehr seconded, motion passed 3-0-0. Chairman Works and Joe Weiner signed the contract.

Joe discussed additional work he sees as needed. The insurance company will be contacted for further information. Joe will present an additional bid for this work.

Thomas R. Williams, Allen County Sheriff, discussed cows out.

Sheriff Williams discussed an accident involving drugs.

Commissioners discussed Allen County Hospital. Commissioner Thompson reported the appointed review committee would be meeting with another interested party. No action was taken.

Commissioners discussed Neighborhood Revitalization Program (NRP). No decision was made.

Commissioners approved the following documents:

Clerk's Journal Entries #30-33

Payroll Changes

Abatements 2005 $1605.98, value 12,517 and 2004 $2471.92, value 18,537

Claim Vouchers for $49868.12

With no further business to come before the board, the meeting was adjourned until May 23, 2006 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.