Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
August 29, 2006

IOLA, KANSAS                        OFFICE OF THE ALLEN COUNTY CLERK                                August 29, 2006

The Allen County Board of Commissioners met in a regular session at 8:30 a.m. with Chairperson Dick Works, Commissioner Walt Regehr Jr., Commissioner Kent Thompson and Sherrie L. Riebel, Allen County Clerk.

Bruce Symes, Iola Register, was present to observe the meeting.

Commissioners corrected and approved the minutes of the August 22, 2006 meeting.

Sherrie requested on behalf of Charlene Anderson to write off her ambulance bill. Allen County EMS has already written off a portion of the bill and told her they would accept $5.00 per month until the bill was paid. Mrs. Anderson requested more or the entire bill be written off. Commissioners suggested she work with the EMS department to pay off the bill.

Ron Holman, House and Grounds Director, discussed moisture around the bottom of the chiller. Ron reported the moisture would disappear once the insulation was complete. Commissioner Regehr stated if the moisture does not disappear to have Fagan put in a drip pan.

Bill King, Public Works Director, and Jerry Skidmore, Iola Industry representative, presented information on economic development project at the Allen County Airport. The Dept. of Commerce recently completed the large site inventory program with McCallum Sweeney Consulting (MSC). They currently have three sites in the inventory with nine additional sites hopefully to be included in pending the final submittal of requested information. They will be doing another round this fall and again in the spring.

Mr. Skidmore would like the Allen County Airport area to be considered. Discussion followed. The program criteria developed in Phase 1- Site is a minimum of 100 contiguous, developable acres; Site ownership is documented; Site is available for sale or long-term lease; Site can be developed for industrial use; Developable acreage is located outside the FEMA 100-year floodplain; and Utility infrastructure is in place at the site or planned right of way access is identified and a plan of action is clearly demonstrated.

Phase 2- Local development organizations complete the application process. The cost is $500 per submitted site. Commissioners asked if Iola Industries wants to pay the $500. Discussion followed.

Phase 3- MSC makes site visits accompanied by the Commerce staff. In the event a site does not pass the desktop review, the local development organization can still have a site visit with the understanding that the site may ultimately not be a part of the large site inventory. The cost per site visit is $500.

Phase 4- MSC issues the final report regarding the site’s strengths and weaknesses. Included in the report is a review of target industries that are the best fit for the property. The cost for this phase is $500.

The Dept. of Commerce will then promote the sites to our site location consultant database and on our business recruitment website. The application will be available on September 5 and due by September 26, 2006. Commissioners stated it would be fine for Bill to contract them and let them know Allen County is interested.

Bill discussed the lighting bids to move the lights at the Allen County Airport. So far only one bid has been received. Bill thinks one more bid will still be received before the deadline. Discussion followed.

Bill reported on the bridge rehab project, 1C-3245-01, from Brad Fagan, Schwab Eaton.

Bill requested Ron Fulton be allowed to carry over 97 hours of vacation. Commissioners approved on the condition it is used within 6 months.

Bill reported the chip and seal process is about complete for this year.

Bill discussed redistricting the mower districts.

Rodney Burns, Hutinett, Schlotterbeck and Burns, L.L.C., reviewed the 2005 Allen County audit. He reported the audit went well.

Thomas R. Williams, Allen County Sheriff, discussed county law enforcement coverage.

Alan Weber, Allen County Counselor, was present to discuss the proposed zoning changes from the hearing on August 24, 2006. Raymond and Joan Colvin, Allen County residents, were present for the commission meeting. Alan explained one hearing was for a monopole tower at 190’. He explained the board recommended to approve this zoning. Commissioner Thompson moved to approve the zoning request for the tower by Alltel. Commissioner Regehr seconded, motion carried 3-0-0.

Alan reported on the Coffeyville Resource Crude Transportation hearing to utilize a pump station at 2400 Street and Delaware Road. He explained issues that had arose during the Thursday night hearing. Discussion followed. Alan stated the zoning board approved Coffeyville Resource Crude Transportations’s request with stipulation they pay for 600’ of dust abatement. Commissioners asked from comments from Mr. and Mrs. Colvin. Mrs. Colvin asked if the county would allow the oil company to black top 2400 Street. She asked about revenue for the county. Commissioners stated there would be revenue for both the county and the company. The company would not have to go all the way to Coffeyville to dump. Discussion followed on the number of traffic on 2400 Road and how does the dust abatement hold up during the year. Commissioner Thompson discussed if water would go over 2400 Street. Mr. Colvin stated yes. Discussion followed on the liability of the county with hard top roads and the possibility of the oil company to blacktop 2400 Street. Mrs. Colvin stated her concerns with dust and traffic interfering with her patio and grandkids playground. Commissioners requested Alan contact Coffeyville Resource Crude Transportation to see if they would consider black topping the road.

Commissioner Thompson moved to table the second zoning request from Coffeyville Resource Crude Transportation. Commissioner Regehr seconded, motion passed 3-0-0.

Alan reported on visiting with John White, Fagan representative, about the cooling system.

Commissioners approved the following documents:

Clerk’s Vouchers totaling $ 53,383.25

Payroll Changes

Journal Entries #53

With no further business to come before the board, the meeting was adjourned until September 5, 2006 at 8:30 a.m. in the commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.