Allen County Commissioners' Meeting
Minutes
IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
The Allen County Board of Commissioners met in regular
session at 8:30 a.m. with Chairperson Kent Thompson, Commissioner Dick
Works, Commissioner Walt Regehr, Jr., and Sherrie L. Riebel, County Clerk.
Bruce Symes, Iola Register, was present to monitor the meeting.
Commissioners corrected and approved the minutes of the April 10, 2007
meeting.
Sharon K. Utley, Allen County Treasurer, presented bids
on a Motor Vehicle Title scanner. Phone bids were received from Interface
System, Inc. for 2 scanners at $372.00 each; a written bid from Advantage
Computer for 2 scanners at $199.00 each; Infinitec was charging $210.00
each. Sharon will purchase from Advantage Computer out of the county auto
fund.
E.J. Siefker, Allen County resident, discussed his
property north of Moran and his thistle problem. He discussed his issues
on spraying to kill the thistles. He discussed the county spraying for the
thistle so that an adjacent landowner does not sue him again. Discussion
followed. Commissioners will review the situation.
Commissioner Regehr moved to go into executive session
for 5 minutes to discuss non-elected personnel. Commissioner Works
seconded, motion passed 3-0-0. Those in the room will be Chairman
Thompson, Commissioner Regehr, Commissioner Works, Bill King, Public Works
Director, and Sherrie L. Riebel, Allen County Clerk. The time is now 9:02
a.m. Commissioners reconvened at 9:07 a.m. No action was taken.
Commissioner Works moved to approve Bill to hire the
high scoring person for the landfill position at a rate of $8.00 per hour.
Commissioner Regehr seconded, motion passed 3-0-0.
Bill King, Public Works Director, reported one new
tractor is at the shop.
Bill discussed landfill expansion. Discussion followed.
Bill discussed airport farm ground rent. Bids were
received from Delbert Nelson for farm ground $50.45 per acre times 150
acres equals $7,567.50, hay ground at $15.15 per acre times 34 acres
equals $515.10, Southeast 80 hay ground at $25.00 per acre times 54 equals
$1,350 for a total of $9,432.60; Aaron Coltrane for farm ground $53.00 per
acre times 150 acres equals $7,950.00, hay ground at $18.25 per acre times
34 acres equals $612.00, Southeast 80 hay ground at $18.25 per acre times
54 equals $985.50 for a total of $9,547.50; Doug Strickler for farm ground
$50.50 per acre times 150 acres equals $7,575.00, hay ground at $20.00 per
acre times 34 acres equals $680.00, Southeast 80 hay ground at $20.00 per
acre times 54 equals $1,080 for a total of $9,335.00. These bids would not
be in effect until the 2008 growing season. Discussion followed.
Commissioners will be reviewing and make a decision later on.
Bill discussed damages to the county roads by the Rails
to Trails work.
Bill discussed a bridge on the county line in need of
maintenance. Discussion followed on other county bridges.
Sherrie presented bids for a paper folder. Iola Office
Supply bid on a Martin Yale Industries 1217A, 250-sheet capacity, 10,300
max. sheets/hour, 18 to 90 lb paper weight, at least six standard folds,
conveyor belt exit tray, 1 year repair or return warranty,
42"X17.5"x17" / 52 lbs, with variable speed for $1,775.00;
Copy Products, Inc placed a bid on Michael Business Machines 206M,
450-sheet capacity, 10,500 max. sheets/hour, 12 to 80 lb paper weight, at
least six standard folds, 3 roller friction feed system, 1 year repair or
return warranty, 21 ½"X36 ½ "x18" / 80 lbs, without
variable speed for $2,495.00; Copy Products, Inc placed a bid on Michael
Business Machines 306M, 450-sheet capacity, 11,520 max. sheets/hour, 14 to
70 lb paper weight, at least six standard folds, 3 roller friction feed
system, 1 year repair or return warranty, 20 7/8"X37 ½ "x20 ½
" / 86 lbs, with variable speed for $3,595.00; Modern Copy Systems
bid on a Martin Yale Industries 1217A, 250-sheet capacity, 10,300 max.
sheets/hour, 18 to 90 lb paper weight, at least six standard folds,
conveyor belt exit tray, 1 year repair or return warranty,
42"X17.5"x17" / 52 lbs, with variable speed for $1,685.00;
and Pitney Bowes bid on a DF500, 800-sheet capacity, up to 22,000 per
hour, 14 to 50 lb paper weight, at least six standard folds, with variable
speed for $4.079.00. Commissioner Works moved to accept the bid from
Modern Copy Systems. Commissioner Regehr seconded, motion passed 3-0-0.
Cara Barkdoll, Register of Deeds, discussed a new
record management program for the Register of Deeds office. She explained
her program problems. She presented her bid from Fidlar Software. The
total investment plan is $43,000.00. She presented payment and maintenance
agreement plans for the next two years. Fidlar Software also encourages
her to purchase some computers, scanners and her own server that would be
compatible with the software for $11,650.00. Discussion followed on detail
information. The payment is paid from two years budgets, 2007 & 2008.
The 1st year amount will be $25,000; the 2nd year
amount is $18,000.00 and billed annually $3,405.00 on anniversary of
systems "live" date for annual countycare support fee. Cara
stated there are other companies available but not with the expertise as
Fidlar. Discussion followed. No action was taken.
Cara discussed remodeling her office. Commissioners
requested to see samples. Discussion followed.
Elaine Dugan, EMS Director, reported problems on an
ambulance unit returning to Iola from a Wichita transfer. She had it towed
to Allen County. Discussion followed.
Bruce asked what the county thought of the City of Iola’s
announcement to research the possibility of running their own ambulance.
Discussion followed. Bruce asked about the county wide ambulance station.
Commissioners stated they would maintain a careful consideration. They are
always looking for improvement to the Allen County Ambulance service,
which has been done the past couple of years.
Alan Weber, Allen County Counselor, discussed the roof
project. He reported he is waiting on Boren Roofing.
Alan discussed the airport farm land rent. Discussion
followed. Alan will work on the contract or contracts for the land rent.
Commissioner Thompson stated it was brought to his attention that if the
ground was rented for at least a period of 5 years, it would be easier to
take proper care of the land.
Commissioners requested Alan to research the thistle
problem north of Moran.
Ron Homan, Allen County House and Grounds Director,
discussed the lamp post in the middle of the square. It is not working and
is starting to lean. Commissioners requested Ron to check to see if the
lamp has electricity hooked to it.
Thomas R. Williams, Allen County Sheriff, reported two
vehicles are in and one more on the way.
Sheriff Williams reported the mock disaster will be on
Friday, April 20, 2007 around the high school.
Commissioners approved the following documents:
Vouchers -$159,874.13
Journal Entries - #36
With no further business to come before the board, the
meeting was adjourned until April 24, 2007 at 8:30 a.m. in the commission
room of the courthouse.
