Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
April 24, 2007

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Kent Thompson, Commissioner Dick Works, Commissioner Walt Regehr Jr., and Sherrie L. Riebel, County Clerk.

Bruce Symes, Iola Register, was present to observe the meeting.

Commissioners corrected and approved the minutes of the April 17, 2007meeting.

Commissioners viewed a slide show of the mock disaster, which was held Friday, April 20, 2007.

Commissioners approved coupons for the Health Fair on Saturday, April 28, 2007 for all Allen County employees.

Bill King, Allen County Public Works Director, Jim Pickett and Mike Kelp, KDOT representatives, discussed the five-year bridge plan funding through KDOT. Discussion followed on what was included in the current funding. Mr. Pickett will go back to his office and review Allen County’s file. He will notify Bill of his findings for finance.

Mr. Pickett updated the commission on some upcoming projects in 2008. Discussion followed on overlays and grinding / sealing.

Bill reported they have a track loader demo at the landfill.

Bill reported work at Savonburg should finish up today. Bill discussed county right of way on county roads, they are different widths on different roads, but they are not resident’s property to the edge of the road.

Bill reported the rehab bridge project south of Monarch is to be open later this week.

Bill reported Allen County received a grant for the airport. He reported the airport five-year plan needs to be updated.

Bill presented bids for pipe. The only bid received was from J.R. Crow and Company for 24 pieces – 12 inch inside diameter, 38’ to 40’ lengths, wall thickness .250 for $12.85 per foot and 24 pieces – 16 inch inside diameter 38’ to 40 ‘ lengths, wall thickness .281 for $16.85 per foot. Commissioner Regehr moved to accept the bid from J.R. Crow. Commissioner Works seconded, motion passed 3-0-0.

Commissioner Works requested Bill to look at Franklin Street in Humboldt. Discussion followed. Bill will take a look at the road and report back to commissioners.

Commissioners and Bill discussed the airport farmland. Bids had been received from Delbert Nelson for farm ground $50.45 per acre times 150 acres equals $7,567.50, hay ground at $15.15 per acre times 34 acres equals $515.10, southeast 80 hay ground at $25.00 per acre times 54 equals $1,350 for a total of $9,432.60; Aaron Coltrane for farm ground $53.00 per acre times 150 acres equals $7,950.00, hay ground at $18.25 per acre times 34 acres equals $612.00, southeast 80 hay ground at $18.25 per acre times 54 equals $985.50 for a total of $9,547.50; Doug Strickler for farm ground $50.50 per acre times 150 acres equals $7,575.00, hay ground at $20.00 per acre times 34 acres equals $680.00, southeast 80 hay ground at $20.00 per acre times 54 equals $1,080 for a total of $9,335.00. Discussion followed. Commissioner Works moved to accept the bid from Aaron Coltrane. Commissioner Regehr seconded, motion passed 3-0-0.

Thomas R. Williams, Allen County Sheriff and Elaine Dugan, EMS Director, discussed the mock disaster. Sheriff Williams reported all aspects of the system went off without a hitch. Lisa Griffith did the "lions share" of the set up work. Sheriff Williams reported the kids involved were serious.

Sheriff Williams presented quotes for all the electronic items within the jail. He stated the biggest need at the present time is replacing four net controllers at $1,100 for a total of $4,400.00. The controllers from Thermal Components would allow quicker response in opening the doors at the law enforcement center. Commissioners approved the purchase.

Sheriff Williams reported he had requested bids for five new computers. He received a bid from Advantage Computer Enterprises for $5,545.00 for all five computers. Commissioner Works moved to accept the bid for five new computers from Advantage Computer Enterprises. Commissioner Thompson seconded, motion passed 3-0-0.

Elaine reported an engine valve stem broke within the downed ambulance. The damage wasn’t as extensive as anticipated.

Elaine reported May 20 – 26, 2007 is EMS Appreciation Week. She mentioned some ideas she is working on.

Cara Barkdoll, Register of Deeds, presented bids for flooring cost. Bids received from Home Detail for a total job of $5,620.00, and Decorator Supply, Inc. for a total job of $5,603.75. Discussion followed. Commissioner Works moved to accept the low bid from Decorator Supply, Inc. for $5,603.75. Commissioner Regehr seconded, motion passed 3-0-0.

Cara presented bids on hardware for the software she intends to purchase. She presented bids from Fidlar for $11,650.00 that does not include shipping, PC Connections Corporation for $12,841.00, Advantage Computer Enterprises for $ 11,762.56 and What a Geek $14,803.75 that does not include shipping. Discussion followed. Commissioner Works moved to authorize Cara to negotiate with the two lowest bidders to see how their hardware works with the software she is planning to purchase. Commissioner Regehr seconded, motion passed 3-0-0.

Commissioner Regehr moved to reappoint Thomas Saxton to serve on the 31^st Judicial District Community and Juvenile Corrections Advisory Board. Commissioner Works seconded, motion passed 3-0-0.

Commissioners concurred on the reappointment of Laura Fitzmorris, USD 484 Middle School, to the 31^st Judicial District Community and Juvenile Corrections Advisory Board.

Mary Tucker, JJA Assistant Administrator, discussed unexpended funds from State for $6,687.16 to be used for JJA travel and transport. Commissioner Works moved to approve Chairman Thompson’s signature on the request for unexpended funds. Commissioner Regehr seconded, motion passed 3-0-0.

Mary discussed the JAIB Grant. The state requested to have each district request matching grants for each county involved. Discussion followed. She explained the state’s portion was less and so the board is fazing out the JAIB Grant. Commissioner Works moved to authorize Chairman Thompson’s signature on the waiver for the JAIB Grant. Commissioner Regehr seconded, motion passed 3-0-0.

Alan Weber, Allen County Counselor, visited with commissioners on ambulance funds.

Commissioners discussed the airport land lease with Alan, requesting a contract with stipulations to be drawn up.

Alan had discussed the roof project with Ron Boren.

Alan discussed the nuisance abatement act. He would like to redraft the nuisance abatement to be a little clearer than it currently states.

Commissioners approved the following documents:

Clerk's Journal Entries # 37

Clerk’s Vouchers totaling $286343.25

Abatements – RE Value 1935, $292.84,Year 2006

Payroll Changes

With no further business to come before the board, the meeting was adjourned until May 1, 2007 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.