IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
June 5, 2007
The Allen County Board of Commissioners met in regular
session at 8:30 a.m. with Chairperson Kent Thompson, Commissioner Dick
Works, Commissioner Walt Regehr Jr. and Sherrie L. Riebel, Allen County
Clerk.
Bruce Symes, Iola Register, was present to observe the
meeting.
Commissioners corrected and approved the minutes of the
May 29, 2007 meeting.
Sherrie reported Evelina Burch had called on behalf of
several van riders to thank the commission for the new Services to the
Elderly van. The van was purchased with grant and local funds.
Sherrie reported Vada Akins had called to state her
thoughts on road closings requested by Monarch Cement. She stated she
would be against it.
Bill King, Public Works Director, Richard Johnson,
Martin Tractor representative, Jim Harris, Berry Tractor representative,
Jim Ivy, Murphy Tractor representative, Dan Kelly, Merle Kelly Ford
representative, and Eula Danford, Landfill Foreman were present for bid
presentations.
The first bid presented was on a Hydraulic Excavator
(track hoe). Bids received from Martin Tractor for a 320CL, $170,956.00,
5000 VIP Coverage warranty, immediate delivery, 5 yearr/5000 hours buy
back at $92,000.00; Murphy Tractor for a 200 DLC, $156,395.00, 5 year/5000
hours full machine warranty, 30 days or immediate delivery if demo is
taken; Berry Tractor for a PC 200LC-8, $141,360.00, one year unlimited
full warranty, two weeks delivery or $148,110.00 with extended warranty
five years or 5000 hours full machines with a $76,000.00 buyback.
Richard Johnson presented information to the commission
on the CAT excavator. Jim Ivy presented Murphy Tractor information on his
machine offered. Jim Harris explained the benefits of purchasing an
excavator from Berry Tractor.
The second bid is on a Tandem Axle Dump truck. Bids
were received from Merle Kelly Ford-Sterling for a 2007 Sterling LT9500,
$85,434.00 times 2 equals $170,868.00, 7 years – 250,000 miles engine
warranty, in stock delivery, exceeds minimum specs on chassis and dump
body; Merle Kelly Ford-Sterling for a 2008 Sterling LT9500, $93,284.00
times 2 equals $186,578.00, 7 years – 250,000 miles engine warranty,
October 1st delivery. Bids were sent to Mack Truck who declined to bid.
Dan Kelly discussed the information and qualifications
on his two bids. Discussion followed on mud flaps, engine type and paint
jobs.
Bill and Eula discussed the different machines that
were demonstrated at the landfill. They reported several employees had the
opportunity to demo the excavators. Eula reported they rated the machines
as Komatsu, Caterpillar, and lastly John Deere. Commissioners reviewed the
bids. Commissioner Regehr moved to approve the purchase of the Hydraulic
Excavator from Berry Tractor for $148,110.00, which is with the full
warranty and buy back option of $76,000.00. Commissioner Works seconded,
motion passed 3-0-0.
Bill discussed the Sterling trucks and suggested they
be purchased out of the landfill funds to use them at the landfill for the
upcoming expansion project. This will allow the county to do a good
majority of the project, which will save the county money. Commissioner
Works moved to purchase the two Sterling trucks from Merle Kelly
Ford-Sterling and pay for them out of landfill funds. Commissioner Regehr
seconded, motion passed 3-0-0.
Bill discussed several road and bridge issues going on
within Allen County. He discussed changes with tire repairs his
departments have made.
Thomas R. Williams, Allen County Sheriff, discussed a
leak at the Law Enforcement Center. He reported a contactor is currently
reviewing the roof.
Cara Barkdoll, Register of Deeds, discussed the leaking
in her vault and break room. She would like to know if she should postpone
her remodeling until the roof has been fixed. Discussion followed.
Commissioners stated to hold off on the ceiling tile but to go ahead with
the rest of the project.
Cara requested permission to get updated bids for
furniture. Discussion followed. She would like to replace the current
counter as well.
Wayne Garrett, Allen County Fair Association President,
discussed drainage at the fair grounds. He requested the county haul dirt
in the arena and area. Discussion followed on rodeo changes. Wayne
requested the at least the same subsidy as 2007 with an increase if
possible. Commissioners will take the request under consideration.
Bob Sharp, City of Humboldt Mayor, was present to
introduce Larry Tucker the new City of Humboldt Administrator. Mr. Tucker
stated his interest in having joint city/county meetings in the future for
combined future ventures.
Dale Riebel, Allen County resident, discussed the
proposed closing of a half-mile of 1600 Street. Discussion followed on
pros and cons. The commission stated if the closing was to take place
there would have to be a public hearing, which would entail a mailing to
all landowners in the area to be closed. Discussion followed. Bill King,
Public Works Director, has put road counters on the current road. Dale
stated he felt it would penalize the neighborhood residents for Monarch’s
short time purpose.
Alan Weber, Allen County Counselor, discussed hospital
information that had been suggested by Chuck Wells at an earlier meeting.
He stated he is still gathering information.
Commissioner Works moved to go into executive session
for 15 minutes to discuss Attorney-Client Privilege Exception.
Commissioner Regehr seconded, motion passed 3-0-0. Those in the room will
be Chairman Thompson, Commissioner Regehr, Commissioner Works, Alan Weber,
Allen County Counselor, Elaine Dugan, EMS Director and Sherrie L. Riebel,
Allen County Clerk. The time is now 11:10 a.m. Commissioners reconvened at
11:25 a.m. No action was taken.
Commissioner Works moved to go into executive session
for 10 minutes to discuss Attorney-Client Privilege Exception.
Commissioner Regehr seconded, motion passed 3-0-0. Those in the room will
be Chairman Thompson, Commissioner Regehr, Commissioner Works, Alan Weber,
Allen County Counselor, Elaine Dugan, EMS Director and Sherrie L. Riebel,
Allen County Clerk. The time is now 11:25 a.m. Commissioners reconvened at
11:35 a.m. No action was taken.
Commissioners approved the following documents:
Payroll Changes
Clerk’s Vouchers Totaling $ 186,532.39
Journal Entries # 49
Abatements –PP Value 7107, $1075.54, Year 2006
Abatements – RE Value 435, &46.56, Year
2006
Escape - PP Value 120, $15.20, Year 2006
With no further business to come before the board, the
meeting was adjourned until June 12, 2007at 8:30 a.m. in the Commission
room of the courthouse.
