IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
June 26, 2007
The Allen County Board of Commissioners met in regular
session at 8:30 a.m. with Chairperson Kent Thompson, Commissioner Dick
Works, Commissioner Walt Regehr Jr., and Sherrie L. Riebel, County Clerk.
Bruce Symes, Iola Register, was present to observe the
meeting.
Commissioners corrected and approved the minutes of the June 19, 2007
meeting.
Lee Cline, Services to the Elderly van driver, had
reported to the clerk’s office, the hatch on top of the new van was
damaged going under the clinic’s overhang. The hatch is being replaced.
David Janssen, Rural Fire District #3 Fire Chief, had
placed a request to replace Cindy Terrill, current board member, with Gary
Henderson. Commissioners requested more information before making the
change.
Ron Holman, House and Grounds Director, presented
estimated prices for windows just for information purposes. This is not an
actual bid. The estimated cost would be $95,435.00 for replacing all the
windows in the courthouse from Iola Glass. Commissioners stated this would
give them something to work with at 2008 budget time.
Sherrie reported $8,808.00 was made at the County
Auction. The monies go into the general fund.
Mary Tucker, JJA Assistant Administrator, discussed and
reviewed the 2008 grant funding conditions. Commissioner Works moved to
authorize the chairman’s signature on the grant application.
Commissioner Regehr seconded, motion passed 3-0-0. Chairman Thompson
signed the grant conditions application.
Cara Barkdoll, Register of Deeds, presented office
furniture proposals for her office. Bids were received from Advanced
Cabinet Systems for laminate top with laminate edges for $495.00 or
laminate top with oak edges for $595.00, no bid was received from
Decorator Supply, Home Detail or Kitchens & More. Bids for Aluminum
mini blinds to cover 8 windows (8 each x32"x54") from Blind
Designs by Jennie for $512.00, Decorator Supply for $532.00. Home Detail
for $549.20 and Caldwell Floor Covering did not bid. Bids on HON Furniture
(to match existing desk/workstation) from Iola Office Supply for HON
"U" Shaped workstation for $1,386.00, HON "L" Shaped
Workstation for $920.00 and HON Lateral files (2-36") for $329.00
each; Service Office & Supply for HON "U" Shaped workstation
for $1,306.00, HON "L" Shaped Workstation for $909.85 and HON
Lateral files (2-36") for $303.25 each; No bid was received from
Navrat’s Office Products. Commissioners reviewed and decided on the
Advanced Cabinet Systems for laminate top with laminate edges for $495.00,
Aluminum mini blinds to cover 8 windows (8 each x32"x54") from
Decorator Supply for $532.00 and from Iola Office Supply for HON
"U" Shaped workstation for $1,386.00, HON "L" Shaped
Workstation for $920.00 and HON Lateral files (2-36") for $329.00
each.
Alan Weber, Allen County Counselor, discussed setting
up a meeting with the City of Iola.
Darren Kellerman, City of LaHarpe Marshall, expressed
his thanks for the response of the Allen County Sheriff’s office for
help in the shooting. He stated that consolidated law enforcement was
shown on that particular evening and worked very well. Commissioners
thanked him.
Bob Sharp, City of Humboldt Mayor, discussed Bridge
Street work. He stated he appreciated the proposed work on Bridge Street,
but the City of Humboldt is currently strapped on finances. Mayor Sharp
expressed the business’ on Bridge Street, would not like to see a weight
limit put on the street due to the ag business that comes in through
Humboldt. The farmers are paying enough for gas and other items currently.
He would like to see help from the county. Discussion followed on what the
county could or might consider fixing the street. The cost of chip and
seal would be $17,000 and smooth seal would cost $30,000 to fix the
street. Commissioners stated the county could put enough monies to cover
the chip and seal if the City of Humboldt could make up the difference if
they want the smooth seal. Discussion followed on the length of time each
maintenance item would last in the future. Mayor Sharp will take this
information back to the city council. Discussion followed on maintenance
for this year in preparation of doing the street next year.
Commissioner Regehr moved to go into executive session
for 5 minutes to discuss non-elected personnel. Commissioner Works
seconded, motion passed 3-0-0. Those in the room will be Chairman
Thompson, Commissioner Regehr, Commissioner Works, Sharon K. Utley, Allen
County Treasurer and Sherrie L. Riebel, Allen County Clerk. The time is
now 10:19 a.m. Commissioners reconvened at 10:24 a.m. No action was taken.
Cathy Lynch and Paul Sorenson, Community Involvement
Task Force members, Glenda Creason, Iola Senior Center Board President,
and Keith Evans, Iola Senior Center Board Treasurer, presented a list of
needs for the Iola Senior Center Makeover Project.
Cathy reviewed the list of quick fixes which include
Safety-smoke detectors, CM detector, the front flower bed, computer
access, office desk, file cabinet, sort tray, wall decorations, pictures,
puzzles, vacuum cleaner, cordless phone, step ladder, wheelchairs and
bulletin boards.
Timed items list include building exterior first
impression, paint all the same color, front curb repair/unloading area,
front sign, awning, rail, rear entrance, assistance rail and sidewalk
level needed, side parking lot, outdoor lighting, office desk, file
cabinet, sort tray, renovation of both bathrooms, kitchen cabinets,
kitchen storage for Meals on Wheels, roof, lighting, floor tiles, rugs,
interior walls front half to repair and paint.
Labor needed items are building exterior, front
curbing, front flower bed, front sign, assistant rails on rear entrance,
side parking, outdoor lighting, office desk, bathroom renovation, kitchen
cabinets, kitchen storage, roof, lighting, floors, paint on walls, TV and
other electronic entertainment, water fountain.
Costly items include building exterior, side parking,
outdoor lighting, kitchen cabinets, kitchen refrigerator, kitchen storage,
roof, lighting, floors, ceiling tile. The commission would be responsible
for authorization and finance on all but a few of the items. Comments and
status of all the mentioned items were also shared.
Cathy related that $800 dollars was raised by the ice
cream social and bake sale auction at last Thursday’s Band Concert.
Commissioners stated they received a bid from Boren’s Roofing for
approximately $6,000 to redo the roof. No action was taken on the roof bid
for the Iola Senior Center on Jefferson. Commissioners stated they would
take the items under consideration. Keith asked if they would need to come
back to the commission to paint the building. Commissioners stated the
commission should approve the paint color.
Elaine Dugan, EMS Director, discussed the $335,616
grant approved for the construction of an EMS building. The proposed
project will consist of a 4,850 square-foot building that would be able to
house four EMS vehicles with a meeting room. Allen County would be
matching $335,616 for this grant. Commissioner Works stated the goal of
Allen County is to provide the best services for the county as possible
and to comply with the recommendation of the State Board of EMS that all
services be under one service. He discussed the tax levy has always been
low except for this last year. Elaine discussed several different options;
top goal would be cooperative service between the City of Iola and Allen
County while providing the best service for the county residents (which
Iola residents are county residents).
Commissioner Regehr moved to authorize Chairman
Thompson sign the L.E.P.P. application for grant agreement for funding.
Commissioner Works seconded, motion passed 3-0-0. Chairman Thompson signed
the grant agreement for $7,912.
Commissioners approved the following documents:
Clerk's Journal Entries # 55-57
Clerk’s Vouchers $37181.96
Payroll Changes
With no further business to come before the board, the
meeting was adjourned until July 3, 2007 at 8:30 a.m. in the Commission
room of the courthouse.
