Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
October 23, 2007

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Kent Thompson, Commissioner Dick Works, Commissioner Walt Regehr, Jr. and Sherrie L. Riebel, County Clerk.

Bruce Symes, Iola Register, was present to observe the meeting.

Commissioners corrected and approved the minutes of the October 16, 2007 meeting.

Ron Holman, Allen County House and Grounds Director, discussed the motor on the roof for exhaust in the restrooms. Discussion followed. Commissioners advised Ron to wait for a camera to be inserted in vent.

Ron discussed the restrooms in the Community Action Building on north State Street. There is a restroom with a handi-cap toilet at the building.

Ron reported on the ceiling in the Assembly Room. He has someone coming to look at it.

Commissioners discussed moving trees. Discussion followed.

Glenna Ceason and Paul Sorenson expressed their appreciation for the new curbing at the Senior Center building on north Jefferson.

Barbara Chalker, Iola Area Chamber of Commerce, discussed a Christmas tree for the square. She requested to put in a tree on the south side of the square by the Santa House, and not by the bandstand. Discussion followed on type, cost and placement.

Barbara discussed the Holiday Lighting Ceremony at the bandstand. She requested permission to see if the City of Iola would do the electricity updating at the bandstand. Discussion followed. Don Hillbrant wants to put the tree on the southeast corner of the square. Commissioners requested information before putting that in the ground.

Bill King, Public Works Director, Eula Danford, Landfill foreman, Brandy Kean and Tom Brown, Burns and McDonald Engineers, discussed the landfill expansion. Brandy gave the update presentation on design/permitting update: Revised Design Layout, Side slopes Seepage Collection Trench, Leachate Pond Secondary Containment, Sump and cost estimate. A cost estimate was presented on liner cost and liner cost with soil costs based on earthwork cut and fill. They presented estimated costs for four projects. Discussion followed on Permitting Submittal to KDHE – November 2007, KDHE approval – February 2008, Final Construction Drawings and Specifications – April 2008, Contractor Bid Date – May 2008, Contractor Bids Due – June 2008, Construction Commencement – July 2008 and Construction ends – October 2008. Brandy and Tom did a review of upcoming landfill work concerning semi-annual groundwater sampling (October 18, 2007), groundwater monitoring report and the annual leachate report. Brandy then updated the commission with new KDHE requirements, which is updated survey with permit renewal. Question and answer session followed.

Bill requested Kim Riebel to carryover 77.5 hours of vacation. Commissioners approved the carryover to be used within 6 months.

Bill presented the annual ASMI Contract for AWOS at the airport. The fees for 2008 are the same as 2007. Discussion followed. Commissioner Works moved to approve the Chairman’s signature on the contract. Commissioner Regehr seconded, motion passed 3-0-0. Chairman Thompson signed the contract.

Chuck Richey thanked the commission for hiring someone to repair the bricks on the courtyard clock. Discussion followed.

Thomas R. Williams, Allen County Sheriff, explained Hazard Mitigation Plan funding. Discussion followed on Emergency Management department.

Sheriff Williams discussed the Law Enforcement Center’s roof. Discussion followed on a letter from the contractor.

Alan Weber, Allen County Counselor, presented a petition of landowners within Deer Creek Township to extend the boundaries of Fire District #2. Discussion followed. Commissioners reviewed Resolution #200712.

Whereas, a Petition to Include Additional Lands in Rural Fire District #2 has been filed with the Board of County Commissioners of Allen County, Kansas, asking that the boundaries of Rural Fire District #2 be extended to include the following real estate located in Deer Creek Township, to-wit:

1. Sections 21, 22, 23, 24, 25, 26, 27, 28, 33, 34, 35 & 36, Township 23, Range 19 East

 

Whereas, the Petition has been duly signed by the owners of at least 10% of the area of the lands sought to be included in Rural Fire District #2 as described above; and

 

Whereas, at least some of the lands sought to be included within the boundaries of rural Fire District #2 are within the fringe area of the City of Iola and that K.S.A. Supp. 19-270 applies, and

 

Whereas, the County Commissioners have determined that a hearing on the proposed extension of boundaries is necessary and required by law.

Commissioner Works moved to adopt Resolution 200712. Commissioner Regehr seconded, motion passed 3-0-0.

Alan presented the Commissioner with a Resolution #200713, reaffirming the establishment of an Ambulance Service Taxing District.

Commissioner Regehr moved to adopt Resolution 200713. Commissioner Works seconded, motion passed 3-0-0.

Commissioner Regehr moved to go into executive session for 5 minutes to discuss non-elected personnel. Commissioner Works seconded, motion passed 3-0-0. Those in the room will be Chairman Thompson, Commissioner Regehr, Commissioner Works, Alan Weber, Allen County Counselor, Elaine Dugan, EMS Director and Sherrie L. Riebel, Allen County Clerk. The time is now 10:12 a.m. Commissioners reconvened at 10:17 a.m. No action was taken.

Commissioner Regehr moved to go into executive session for 5 minutes to discuss non-elected personnel. Commissioner Works seconded, motion passed 3-0-0. Those in the room will be Chairman Thompson, Commissioner Regehr, Commissioner Works, Alan Weber, Allen County Counselor, Elaine Dugan, EMS Director and Sherrie L. Riebel, Allen County Clerk. The time is now 10:18 a.m. Commissioners reconvened at 10:23 a.m. No action was taken.

Elaine Dugan, Allen County EMS Director, and Commissioner Thompson reported on their meeting with the State EMS Director. It was reiterated that the County Commission Board by statute is the board that determines who carries patients. Since 1978 Allen County has contracted with different cities to cover the county. In a earlier letter of recommendation the State Board of EMS recommended Allen County have one service that is administrated by the County.

Alan discussed buy out from FEMA. Discussion followed.

Bruce asked several questions about the ambulance service and changes.

Commissioners discussed holidays for 2008.

Last workday of the year Friday, December 28, 2007 Close courthouse at noon for year end business.

Commissioner Works moved to adopt the proposed 2008 Holidays and In-service. Commissioner Regehr seconded. Motion passed 3-0-0.

Commissioners approved the following documents:

Clerk’s Vouchers Totaling $16,320.37

Payroll Changes

Journal Entries #95 and #97

With no further business to come before the board, the meeting was adjourned until October 30, 2007 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.