Allen County Commissioners' Meeting Minutes

IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
March 4, 2008

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Walt Regehr, Jr., Commissioner Dick Works, Commissioner Kent Thompson and Sherrie L. Riebel, County Clerk.

Commissioners corrected and approved the minutes of the February 26, 2008 meeting.

Ron Holman, House and Grounds Director, presented bids for work on the assembly room ceiling from Day Construction, Hofer & Hofer, and Bob Scheer. Bids were Day Construction for $6,920.00 with new lighting and $5,980.00 using old lighting; Hofer & Hofer for $6,603.00 excluding sales tax, bond, paint and ceiling materials; Bob Scheer for $6,500.00 for parts and labor. Commissioner Thompson moved to approve Day Construction to work the assembly room ceiling. Commissioner Works seconded, motion passed 3-0-0.

Ron presented bids for painting in the assembly room and extension room. Dry Creek Enterprises, Inc. presented a bid for the assembly room for $400.00 and Extension office for $720.00. Commissioner Works moved to accept the bid from Dry Creek Enterprises, Inc. Commissioner Thompson seconded, motion passed 3-0-0.

Commissioners toured the assembly room and extension office to look at the condition of the flooring and cabinets in each room.

Bill King, Public Works Director, discussed roadwork on blacktopped roads. Discussion followed on road reclaimer bids that were presented last week:

Proposal #1 New Road Reclaimer bids from Martin Tractor for a CAT RM-300 FR15 for $399,208.00, 60 month/5,000 hour power trans & hydroics, drive train & mileage not included after 6 months, 6 month total machine warranty, delivery 17-18 weeks, emulsion spray instead of water add $22,170.00; Berry Tractor 2008 BOMAG MPH 122-2 for $364,922.00 with cab or $335,970.00 without cab, 1 full year warranty, 60 days delivery.

Proposal #4 Berry Tractor 2008 BOMAG MPH 364 for $269,173.00 with cab or $252,905.00 without cab, 1 full year machine warranty, 60 days delivery.

Commissioner Thompson moved to authorize Bill to negotiate with Berry Tractor for the acquisition of 2008 BOMAG MPH 122-2 without cab. Commissioner Works seconded, motion passed 3-0-0. Commissioners requested Bill to get proposals from banks on funding.

Bill discussed bids for the two tractor-trailers for the landfill. Bids were received February 19, 2008:

Proposal #2: Tractor Trailer Truck Automatic from Doonan Truck and Equipment for a Peterbilt Model 365, truck 1 year – 100,000 miles, trans 2 year 250,000 miles, Axles 5 years-500,000 miles and engine 2 years- 250,000 miles warranties, 30-60 days delivery, rear suspension Peterbilt Air trac instead of Herdrickson Aluminum cab instead of steel for $105,027.00; Kansas City Freightliner for a Freightliner M2 112 Conventional Chassis, basic vehicle 1 year – 100,000 miles, drive train 2 year 250,000 miles and engine 2 years- unlimited miles warranties, 120-150 days delivery, wet kit add $3,370.00 for $89,380.00; Joplin Freightliner for a Freightliner M2 112 Conventional Cab, basic vehicle 1 year – 100,000 miles, drive train 2 year 250,000 miles, and engine 2 years- unlimited miles warranties, 90 days delivery, 5^th wheel does not meet specs, add $753.53 for different lock and add $1,102.00 for full fender for $87,476.00; and Merle Kelly Ford-Sterling for a 2009 Sterling LT 9500, basic vehicle 1 year – 100,000 miles, drive train 2 year 100,000 miles, and Mercedes engine 5 years- 500,000 miles warranties, 60-90 days delivery, met or exceeded spec’s for $93,356.00.

No action was taken at this time.

Ron Moore stopped in to ask the commission if they wanted to buy his house, he is in the flood plain. Discussion followed on actual flooded homes.

Thomas R. Williams, Allen County Sheriff, discussed the home invasions and car window breaking case. There have been arrests and warrants for four individuals.

Angela Henry, Safe Base Director, Nancy Meyer, USD #256 Superintendent, S. Craig Neuenswander, USD#257 Superintendent, Bob Heigele, USD#258 Superintendent and Wanda Kneen, Safe Base USD #257, were present to discussed the health fair for the school districts. Angela explained the turn out for the health fair and what was covered in the Health Readiness Clinic for 2006-2007 year and 2007-2008 countywide. She covered the number of students screened at the health fair, number of students receiving dental vouchers, number of students receiving follow-up dental treatment, number of students to be seen by Pedodontist and the number of students submitted to SMILES Program. Angela covered number of students receiving free physicals, number of cases of head lice caught and number of immunization vouchers given to each school district. She explained dollars generated for Health Fair. Total dollars for 2005-2006 $84,816.00, 2006-2007 $208,290.00, 2007-2008 $157,238 for a total of $450,344 so far from grant monies. In the year 2008-2009 they are projecting spending $157,238.00, which the grant required 10% match from local entities. Angela requested $12,500 for 2008-2009 school year from Allen County as well as from the Reach Foundation. She explained how Safe Base helps to teach and educate children on dental needs. Commissioners asked about the school districts contributions. She stated the schools do supply utilities and janitors. There are several private businesses that donate towards the grant match. Angela explained future needs and projected costs. Superintendent Heigle stated this covers a good majority of the USD #258 district kids. He stated more kids are ready to start school when the time comes. Discussion followed. Superintendent Meyer explained 50% of USD#256 students qualify for reduced or free lunches, so this shows how hard it is for families to pay for health benefits, mainly dental. Superintendent Neuenswander explained that each district has about the same averages. Angela explained she does not intend for this to be an ongoing request, but wants to keep the momentum going on care for the kids. Discussion followed.

Commissioners discussed what budget year would be effected for the county. Angela stated she needs to have a letter of support by March 14 for 2009 budget year. Commissioners stated they would have a letter for her next week.

Shannon Moore, Allen County Undersheriff, requested a used ambulance next time one comes up to use for hostage negotiator mobile command center and a SRT (Special Response Team). Discussion followed. Commissioners will take under consideration.

Sherrie requested signature from the Chairman for contract with Allied Information Solutions (AIS) which bought out our current ATCI that supplies Allen County’s Motor Vehicle. Commissioner Thompson moved to authorize Chairman Regehr’s signature on the contract with AIS. Commissioner Works seconded, motion passed 3-0-0.

Loren Korte, Personal Service Insurance, reviewed property and casualty renewal for Allen County. The estimated total policy premium for Allen County is $225,074.00, which is up from $202,332.00. Discussion followed on new &/or depreciated equipment and higher deductibles.

Alan Weber, Allen County Counselor, discussed towing companies getting stuck with tow bills. No action was taken.

Commissioner Works moved to deed over the 1997 ambulance to Fire District #3. Commissioner Thompson seconded, motion passed 3-0-0..

Commissioners approved the following documents:

Clerk's Vouchers totaling $185,322.46

Payroll Changes

Payroll Vouchers

Journal Entries # 21,28-36

Abatements – PP Value 45, $7.00, Year 2007

Abatements – Oil Value 308, $41.04, Year 2007

 

With no further business to come before the board, the meeting was adjourned until March 11, 2008 at 8:30 a.m. in the Commission room of the courthouse.

Please remember, minutes are unofficial until approved by the commissioners' at their next meeting.