IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
April 29, 2008
The Allen County Board of Commissioners met in regular
session at 8:30 a.m. with Chairperson Walt Regehr,
Jr., Commissioner Dick Works,
Commissioner Kent Thompson, and Sherrie L. Riebel, County Clerk.
Bruce Symes, Iola Register, was present to observe the
meeting.
Commissioners corrected and approved the minutes of
April 15, 2008 meeting.
Ron Holman, House and Grounds Director, discussed the
assembly room. He stated it is almost complete.
Ron discussed trees in the courtyard. He reported there
are trees that need to be cut down. He asked what the commission would
like him to do. Don Hillbrant was present for the discussion.
Commissioners will review the trees with Ron at the end of the meeting.
Ron requested to replace the fiberglass benches around
the bandstand. Commissioners stated to see if he could find replacement
seats.
Don Hillbrant presented a letter that stated he had
purchased trees for the courtyard. He stated the courtyard needs a water
supply for the south side. Discussion followed. Ron reported he had to
take back the trees he had purchased at local vendors so that Don’s
trees could be planted instead. Commissioners reminded Don that he had to
coordinate through Ron before purchasing any future trees.
Sharon K. Utley, Allen County Treasurer, presented a
list of outstanding checks and a list of insufficient checks. Commissioner
Works moved to write off the outstanding checks and insufficient checks.
Commissioner Thompson seconded, motion passed 3-0-0.
Sharon also presented a request to change any amounts
less than $3.00 will not be returned. Commissioners will have a resolution
to sign next week.
Sharon showed a transfer of $41,553.79 from the Auto
fund to the County General Fund. Discussion followed.
Sharon presented bids for scanners for the MV
Department, to be paid out of Motor Vehicle Funds. Advantage Computer bid
was for $975.00 Fujitsu FI-5120C Scanner with a one year warranty and a
Kofax Adrenaline 650 Scanner Adapter for $599.00 and XP Pro Computer for
$699.00; Imaging Office Systems Canon was for $1,395.00 CR55 90 day
warranty – 3 year CarePack for an additional $549.00 and a Canon DR2580C
scanner for $1,095.00 with a 90 day warranty – 2 year CarePack for an
additional $250.00 and $425.00 to have a representative to come and train.
Sharon stated she would be purchasing from Advantage Computer.
Commissioners thanked Sharon for her consideration sharing her choice.
David Toland, THRIVE Executive Director, updated the
commission on their focus for Allen County. Rob Francis attended with
David Toland. David explained Thrive’s vision and mission. He stated
their main focus is on Health and Welfare for Allen County residents;
mainly dental care. Discussion followed. David stated he would like to
come back at a later date to further discuss recreation commission and
connecting local residents to needed services. Discussion followed.
David stated Thrive would be sending out a survey to
residents of Allen County to see what needs are in recreation area. He
stated the cost for the survey is around $18,000. He is asking the
commission pay Allen County’s share at $6,000.00 which is 1/3 of the
cost of $18,000; Iola and USD 257 will be asked for $6,000 each for their
portion. Discussion followed on survey questions and benefits.
Commissioners asked whether or not the REACH Foundation would pay part of
the cost. David stated we have to gather data first before they would give
monies. He requested the commission to appoint someone to serve on the
survey committee.
Bill King, Public Works Director, and Mitch Garner,
Allen County Airport Manager, presented informal bids for airplane
hangers; hangers range from $100,000 to $185,000 depending on sizes.
Discussion followed on rent for hangers. Commissioners asked if KDOT,
Department of Commerce or if anyone has grants available. Commissioners
discussed the great possibilities for Allen County to attract businesses
into the area if hanger space were available for their planes. Bill will
get bids for hangers to present to the commission at a later date.
Bill stated the reclaimer machine will be back in use
later this week.
Bill stated materials for the airport hanger roof will
be in next week. Due to the color choice, it has taken a little longer to
get the materials.
Sherrie stated Glenda Creason thanked the Commissioners
for a job well done by Bill King’s crew on rocking the parking lot north
of the Iola Senior Center on Jefferson.
Bill discussed the ongoing landfill project.
Chuck Richey reported he has gotten 3 gears for the old
courthouse clock. He still needs 3 more before he will have it working.
There is a place in California who provides parts.
Paul Sorenson asked about road work on US Hwy 169, a
burned out property west of Iola, and the empty house on wheels east of
Iola. Commissioners stated US Hwy 169 is not the county’s
responsibility, but that the state is getting ready to work on it.
Commissioners stated Alan Weber, Allen County Counselor is working on the
other two items. Discussion followed.
Thomas R. Williams, Allen County Sheriff, showed a new
area map of Allen County.
Sheriff Williams discussed security for the courthouse
during the murder trial. Commissioners approved for current Allen County
employees that serve as reserve officers to help with security.
Sheriff Williams requested the Commissioners review a
Red Light permit request from Travis Baughn, Allen County Volunteer Fire
& Rescue, on his 1989 Ford F150 pickup. Discussion followed.
Commissioner Works moved to authorize the chairman’s signature on the
red light permit. Commissioner Thompson seconded, motion passed 3-0-0.
Chairman Regehr signed the permit.
Harvey Buckley, Monarch Cement Company representative,
presented an update and maps of Monarch’s overland conveyor project. He
stated they should have the conveyor installation pricing by the end of
May. Harvey stated they are still working with the railroad and BP
Pipeline on easements. The conveyor will transport crushed limestone and
clay to the plant. They will be crushing and loading limestone from 8 to
10 hours per day and then convey clay 2 to 6 hours per day. An end-loader
and feeder will be used to load the conveyor in the evenings. They are
also planning to open Burtch Quarry (south side of Delaware Road) in a few
months. Monarch will continue to crush east of 1600 Street and Midwest
Minerals will open the Burtch Quarry. Limestone will be hauled from both
locations. The exact location at which the conveyor will go under 1600
Street has not been determined. After this has been decided, Monarch will
advise the county and ask permission to go under 1600 Street. Discussion
followed.
Harvey stated on May 31, 2008, Monarch will be having a
100 year anniversary open house. He invited the Commission to attend.
Alan Weber, Allen County Counselor, discussed a change
in the Iola contract to cover after 7 p.m. since Allen County is now 24
hours service. Discussion followed. Elaine Dugan, Allen County EMS
Director, Terry Call, Assistant EMS Director, and Angela Slocum, EMT-I,
were also present. Alan discussed the Attorney General’s opinion for the
City of Iola to run their own ambulance. Discussion followed on mutual aid
and the consequences of the City of Iola running an ambulance service. The
City of Iola will discuss the change in contract at their meeting this
afternoon.
Elaine presented and explained estimated budget for 3
crews with increases/decreases for 2009 and the City of Iola operating
city limits of Iola and the same for 2 crews. Discussion followed on the
main goal is to provide higher care for the citizens of Allen County.
Commissioner Regehr moved to go into executive session
for 10 minutes to discuss land acquisition. Commissioner Thompson
seconded, motion passed 3-0-0. Those in the room will be Chairman Regehr,
Commissioner Works, Commissioner Thompson, Elaine Dugan, EMS Director and
Thomas R. Williams, Allen County Sheriff. The time is now 10:55 a.m.
Commissioners reconvened at 11:05 a.m. No action was taken.
Alan discussed SEK Recycling coming into Allen County
and what it would entail. It would cost approximately $13,000 per year for
Allen County to have this service. Discussion followed on types of
hazardous waste.
Commissioners discussed Allen County’s formula for
Juvenile Detention Center in Girard for 2009.
Sandra Drake, Allen County Appraiser, presented bids
for a plotter. Three bids were received from Salina Blueprint &
Micrographic System for a Canon ImagePRO 44" color plotter for
$5,595.00, HP Design Jet A6100 42" for $8,495.00 and a HP Design Jet
T1100 44" for $4,495.00. Discussion followed on service and ink.
Commissioner Works moved to approve the purchase for the HP Design Jet
T1100 44" for $4,495.00. Commissioner Thompson seconded, motion
passed 3-0-0.
Commissioners and Ron went to view trees in the
courtyard.
Commissioners approved the following documents:
Clerk’s Vouchers Totaling $271,950.90
Employee Expense Vouchers
Abatements- PP Value 2244, $206.00 Year 2005
PP Value 2190, $203.45 Year 2006
PP Value 2600, $270.04, Year 2007
RE Value 62167, $9,110.68 Year 2007
16-20 TR Value 4607, $510.12 Year 2007
Payroll Changes
Journal Entries # 55 & #56
With no further business to come before the board, the
meeting was adjourned until May 6, 2008 at 8:30 a.m. in the Commission
room of the courthouse.
