IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY CLERK
May 6, 2008
The Allen County Board of Commissioners met in regular
session at 8:30 a.m. with Chairperson Walt Regehr, Jr., Commissioner Dick
Works, Commissioner Kent Thompson, and Sherrie L. Riebel, County Clerk.
Bruce Symes, Iola Register, was present to observe the
meeting.
Commissioners corrected and approved the minutes of
April 29, 2008.
Sherrie discussed the Thrive request for $6,000.00.
Commissioners are still taking under consideration.
Ron Holman, House and Grounds Director, discussed park
benches for the courtyard around the band stand. Commissioner Thompson
will have someone look at the current benches to see if they can be
reworked.
Ron reported the assembly room was almost complete,
once a white sink and faucets are installed.
Rodney Burns, Schlotterbeck and Burns, reviewed the
2007 audit. He reviewed several different issues good and bad. Discussion
followed. Rodney discussed the cash basis internal errors. Billings on
collecting errors, Clerk’s office audit of the Treasurers office,
Airport Davis Burns requirements are listed as internal problems. Rodney
discussed recommendations for corrections. Commissioner Works moved to
authorize Chairman Regehr sign the letter that they have provided all
paper work needed for audit. Commissioner Thompson seconded, motion passed
3-0-0.
Sheriff Tom Williams stopped by the meeting. He
reported all was going well with the trial.
Darren Petrowsky, KDOT Area Engineer, introduced
himself. He gave an update on some of the KDOT projects going on in the
Allen County area this summer. There will be seven projects. Darren listed
the projects and answered questions.
Alan Weber, County Counselor, reported on a burned down
residence.
Sherrie L. Riebel left the meeting to attend the Kansas
County Clerks Association meeting in Salina. Jill Allen, Election Deputy,
joined the meeting.
Commissioner Thompson moved to go into executive
session for 5 minutes to discuss contract negotiations. Those present will
be Commissioners, Elaine Dugan, EMS Director, Alan Weber and Jill Allen.
The time is now 10:20 a.m. Commissioners reconvened, the time is now
10:25. Commissioners authorized Alan to take a contract to City Attorney,
Chuck Apt.
Sandra Drake, County Appraiser, asked permission to
hire part-time summer help. Commissioners approved.
Commissioner Thompson moved to go into executive
session for ten minutes to discuss property acquisition. Those present are
Commissioners, Elaine, Alan and Jill. The time is now 10:40 a.m.
Commissioners reconvened, the time is now 10:50 a.m. Commissioners
authorized Commissioner Thompson to look into properties.
Sharon Utley, County Treasurer, reported that one of
her tax registers just quit. She has a service call in on it, but asked
permission to buy one in case it cannot be fixed. Commissioners approved
this purchase.
Commissioners signed Resolution #200802.
RESOLUTION NO.200802
A RESOLUTION SETTING A REFUND POLICY FOR THE
OVERPAYMENT OF FEES PAID AND INTEREST DUE FROM A CUSTOMER TO THE
TREASURER’S OFFICE
WHEREAS, pursuant to KSA 19-101 the Board of
County Commisioners (the Board) is authorized to do all acts in relation
to the necessary exercise of its administartive powers and to exercise
powers of home rule granted by KSA 19-101a; and
WHEREAS, pursuant KSA 19-101a, the Board may
perform all powers of local legislation and administration it deems
appropriate; and
WHEREAS, the Treasurer is required to collect interest on Real Estate
taxes (KSA 79-2004) and Personal Property (KSA 79-2004a), and interest on
motor vehicle tax (KSA 79-5114), and to deposit those amounts into the
county general fund. However, those statue’s do not direct the treasurer
on the handling of over and underpayment of fees; and
WHEREAS, the cost of processing these over and
under payments can exceed the amount of the over and under payment;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
COUNTY COMMISSIONERS OF ALLEN COUNTY, KANSAS, THAT:
SECTION 1: PROCEDURE FOR HANDLING OVERPAYMENT OF FEES:
A
Any overpayment of fees collected by the
Treasurer pursuant to KSA 28-115, and amendments thereto, which exceed
$3.00 shall be refunded to the person paying the fee. The Treasurer, upon
determination of an overpayment in excess of $3.00 shall prepare a check
request and submit for payment.
B No refund shall be required if the overpayment is
determined to be equal to or less than $3.00, unless the person paying the
fee requests that the refund be provided. Any request for refund must be
submitted in writing to the Treasurer no later than thirty days following
the date the document was submitted for filing or recording.
SECTION 2: EFFECTIVE DATE
This resolution shall take effect upon adoption of the resolution
by the Allen County Commission.
Dated this 6th day of May 2008
Board of County Commissioners of Allen County, Kansas
Commissioners approved the following documents:
Journal Entries #57-61
Employee Vouchers
With no further business to come before the board, the meeting was
adjourned until May 13, 2008 at 8:30 a.m. in the Commission room of the
courthouse.
